Chapter 7: Types of Interpersonal Relatonships
7.3 Communication & Romantic Relationships
Romance has swept humans off their feet for hundreds of years, as is evidenced by countless odes written by love-struck poets, romance novels, and reality television shows like The Bachelor and The Bachelorette. Whether pining for love in the pages of a diary or trying to find a soul mate from a cast of suitors, love and romance can seem to take us over at times. As we have learned, communication is the primary means by which we communicate emotion, and it is how we form, maintain, and end our relationships. In this section, we will explore the communicative aspects of romantic relationships including relationship formation, stages of relationships, social networks, and cultural influences.
Relationship Formation
Much of the research on romantic relationships distinguishes between premarital and marital couples. However, given the changes in marriage and the diversification of recognized ways to couple, I will use the following distinctions: dating, cohabitating, and partnered couples. The category for dating couples encompasses the courtship period, which may range from a first date through several years. Once a couple moves in together, they fit into the category of cohabitating couple. Partnered couples take additional steps to verbally, ceremonially, or legally claim their intentions to be together in a long-term committed relationship. The romantic relationships people have before they become partnered provide important foundations for later relationships. But how do we choose our romantic partners, and what communication patterns affect how these relationships come together and apart? The following are commonly identified factors of attraction[1] (i.e., relationship formation influences):
- Physical attractiveness: In terms of attraction, over the past sixty years, men and women have more frequently reported that physical attraction is an important aspect of mate selection. But what characteristics lead to physical attraction? Despite the saying that “beauty is in the eye of the beholder,” there is much research that indicates body and facial symmetry are the universal basics of judging attractiveness. Further, the states that people with similar levels of attractiveness will pair together despite the fact that people may idealize fitness models or celebrities who appear very attractive.[2] However, judgments of attractiveness are also communicative and not just physical. Other research has shown that verbal and nonverbal expressiveness are judged as attractive, meaning that a person’s ability to communicate in an engaging and dynamic way may be able to supplement for some lack of physical attractiveness.
- Similarities: In order for a relationship to be successful, the people in it must be able to function with each other on a day-to-day basis, once the initial attraction stage is over. Similarity in preferences for fun activities and hobbies like attending sports and cultural events, relaxation, television and movie tastes, and socializing were correlated to more loving and well-maintained relationships. Similarity in role preference means that couples agree whether one or the other or both of them should engage in activities like indoor and outdoor housekeeping, cooking, and handling the finances and shopping. Couples who were not similar in these areas reported more conflict in their relationship.[3]
- Complementarity: In addition to being drawn to people who share similar values, hobbies, and preferences, we are also attracted to individuals who bring strengths to a relationships that we dont possess. For example, a structured, organized individual and a free-spirited, spontaneous individual may be attracted to one another. The organized person may be drawn to the flexibility modeled by their free-spirited partner, and the fre- spirited partner may admire and be drawn towards developing more structure in their life.
- Competence: A forth factor of attraction has to do with the social competence of a potential partner. We are typically drawn to individuals who are skilled at interacting with a wide array of individual, and less incline to begin a relationship with someone who seems to violate typical social norms (e.g., being polite to a customer service employees).
- Rewards: We then to enter into relationships with others who add value to our lives (e.g., emotion support, entertainment, companionship) as opposed to those who detract from our lives. After relationships develop and mature, individuals may sustain periods of relational costs (e.g., financial strain based on partner’s loss of a job), but we typically dont start relationships that are costly
- Personal Attachment Style: Attachment theory relates to the bond that a child feels with their primary caregiver. Research has shown that the attachment style (secure, avoidant, ambivalent) formed as a child influences adult romantic relationships. These styles form expectations for later relationships, which can impact how and when we form relationships.
“Getting Critical”
Arranged Marriages
Although romantic love is considered a precursor to marriage in Western societies, this is not the case in other cultures. As was noted earlier, mutual attraction and love are the most important factors in mate selection in research conducted in the United States. In some other countries, like China, India, and Iran, mate selection is primarily decided by family members and may be based on the evaluation of a potential partner’s health, financial assets, social status, or family connections. In some cases, families make financial arrangements to ensure the marriage takes place. Research on marital satisfaction of people in autonomous (self-chosen) marriages and arranged marriages has been mixed, but a recent study found that there was no significant difference in marital satisfaction between individuals in marriages of choice in the United States and those in arranged marriages in India.[4] While many people undoubtedly question whether a person can be happy in an arranged marriage, in more collectivistic (group-oriented) societies, accommodating family wishes may be more important than individual preferences. Rather than love leading up to a marriage, love is expected to grow as partners learn more about each other and adjust to their new lives together once married.
- Do you think arranged marriages are ethical? Why or why not?
- Try to step back and view both types of marriages from an outsider’s perspective. The differences between the two types of marriage are fairly clear, but in what ways are marriages of choice and arranged marriages similar?
- List potential benefits and drawbacks of marriages of choice and arranged marriages.
- Love and Sexuality in Romantic Relationships
Stages of Relational Interaction
Communication is at the heart of forming our interpersonal relationships. We reach the achievement of relating through the everyday conversations and otherwise trivial interactions that form the fabric of our relationships. It is through our communication that we adapt to the dynamic nature of our relational worlds, given that relational partners do not enter each encounter or relationship with compatible expectations. Communication allows us to test and be tested by our potential and current relational partners. It is also through communication that we respond when someone violates or fails to meet those expectations.[5]
There are ten established stages of interaction that can help us understand how relationships come together and come apart.[6] We will discuss each stage in more detail, but in Table 7.1 “Relationship Stages” you will find a list of the communication stages. We should keep the following things in mind about this model of relationship development: relational partners do not always go through the stages sequentially, some relationships do not experience all the stages, we do not always consciously move between stages, and coming together and coming apart are not inherently good or bad. As we have already discussed, relationships are always changing—they are dynamic. Although this model has been applied most often to romantic relationships, most relationships follow a similar pattern that may be adapted to a particular context.
Table 7.3 Relationship Stages
Process | Stage | Representative Communication |
---|---|---|
Coming Together | Initiating | “My name’s Rich. It’s nice to meet you.” |
Experimenting | “I like to cook and refinish furniture in my spare time. What about you?” | |
Intensifying | “I feel like we’ve gotten a lot closer over the past couple months.” | |
Integrating | (To friend) “We just opened a joint bank account.” | |
Bonding | “I can’t wait to tell my parents that we decided to get married!” | |
Coming Apart | Differentiating | “I’d really like to be able to hang out with my friends sometimes.” |
Circumscribing | “Don’t worry about problems I’m having at work. I can deal with it.” | |
Stagnating | (To self) “I don’t know why I even asked him to go out to dinner. He never wants to go out and have a good time.” | |
Avoiding | “I have a lot going on right now, so I probably won’t be home as much.” | |
Terminating | “It’s important for us both to have some time apart. I know you’ll be fine.” |
Source: Adapted from Mark L. Knapp and Anita L. Vangelisti, Interpersonal Communication and Human Relationships (Boston, MA: Pearson, 2009), 34.
Initiating
In the , people size each other up and try to present themselves favorably. Whether you run into someone in the hallway at school or in the produce section at the grocery store, you scan the person and consider any previous knowledge you have of them, expectations for the situation, and so on. Initiating is influenced by several factors.
If you encounter a stranger, you may say, “Hi, my name’s Rich.” If you encounter a person you already know, you’ve already gone through this before, so you may just say, “What’s up?” Time constraints also affect initiation. A quick passing calls for a quick hello, while a scheduled meeting may entail a more formal start. If you already know the person, the length of time that’s passed since your last encounter will affect your initiation. For example, if you see a friend from high school while home for winter break, you may set aside a long block of time to catch up; however, if you see someone at work that you just spoke to ten minutes earlier, you may skip initiating communication. The setting also affects how we initiate conversations, as we communicate differently at a crowded bar than we do on an airplane. Even with all this variation, people typically follow typical social scripts for interaction at this stage.
Experimenting
The scholars who developed these relational stages have likened the , where people exchange information and often move from strangers to acquaintances, to the “sniffing ritual” of animals.[7] A basic exchange of information is typical as the experimenting stage begins. For example, on the first day of class, you may chat with the person sitting beside you and take turns sharing your year in school, hometown, residence hall, and major. Then you may branch out and see if there are any common interests that emerge. Finding out you’re both St. Louis Cardinals fans could then lead to more conversation about baseball and other hobbies or interests; however, sometimes the experiment may fail. If your attempts at information exchange with another person during the experimenting stage are met with silence or hesitation, you may interpret their lack of communication as a sign that you shouldn’t pursue future interaction.
Experimenting continues in established relationships. Small talk, a hallmark of the experimenting stage, is common among young adults catching up with their parents when they return home for a visit or committed couples when they recount their day while preparing dinner. Small talk can be annoying sometimes, especially if you feel like you have to do it out of politeness. I have found, for example, that strangers sometimes feel the need to talk to me at the gym (even when I have ear buds in). Although I’d rather skip the small talk and just work out, I follow social norms of cheerfulness and politeness and engage in small talk. Small talk serves important functions, such as creating a communicative entry point that can lead people to uncover topics of conversation that go beyond the surface level, helping us audition someone to see if we’d like to talk to them further, and generally creating a sense of ease and community with others. And even though small talk isn’t viewed as very substantive, the authors of this model of relationships indicate that most of our relationships do not progress far beyond this point.[8]
Intensifying
As we enter the , we indicate that we would like or are open to more intimacy, and then we wait for a signal of acceptance before we attempt more intimacy. This incremental intensification of intimacy can occur over a period of weeks, months, or years and may involve inviting a new friend to join you at a party, then to your place for dinner, then to go on vacation with you. It would be seen as odd, even if the experimenting stage went well, to invite a person who you’re still getting to know on vacation with you without engaging in some less intimate interaction beforehand. In order to save face and avoid making ourselves overly vulnerable, steady progression is key in this stage. Aside from sharing more intense personal time, requests for and granting favors may also play into intensification of a relationship. For example, one friend helping the other prepare for a big party on their birthday can increase closeness. However, if one person asks for too many favors or fails to reciprocate favors granted, then the relationship can become unbalanced, which could result in a transition to another stage, such as differentiating.
Other signs of the intensifying stage include creation of nicknames, inside jokes, and personal idioms; increased use of we and our; increased communication about each other’s identities (e.g., “My friends all think you are really laid back and easy to get along with”); and a loosening of typical restrictions on possessions and personal space (e.g., you have a key to your best friend’s apartment and can hang out there if your roommate is getting on your nerves). Navigating the changing boundaries between individuals in this stage can be tricky, which can lead to conflict or uncertainty about the relationship’s future as new expectations for relationships develop. Successfully managing this increasing closeness can lead to relational integration.
Integrating
In the , two people’s identities and personalities merge, and a sense of interdependence develops. Even though this stage is most evident in romantic relationships, there are elements that appear in other relationship forms. Some verbal and nonverbal signals of the integrating stage are when the social networks of two people merge; those outside the relationship begin to refer to or treat the relational partners as if they were one person (e.g., always referring to them together—“Let’s invite Olaf and Bettina”); or the relational partners present themselves as one unit (e.g., both signing and sending one holiday card or opening a joint bank account). Even as two people integrate, they likely maintain some sense of self by spending time with friends and family separately, which helps balance their needs for independence and connection.
Bonding
The includes a public ritual that announces formal commitment. These types of rituals include weddings, commitment ceremonies, and civil unions. Obviously, this stage is almost exclusively applicable to romantic couples. In some ways, the bonding ritual is arbitrary, in that it can occur at any stage in a relationship. In fact, bonding rituals are often later annulled or reversed because a relationship doesn’t work out, perhaps because there wasn’t sufficient time spent in the experimenting or integrating phases. However, bonding warrants its own stage because the symbolic act of bonding can have very real effects on how two people communicate about and perceive their relationship. For example, the formality of the bond may lead the couple and those in their social network to more diligently maintain the relationship if conflict or stress threatens it.
Differentiating
Individual differences can present a challenge at any given stage in the relational interaction model; however, in the , communicating these differences becomes a primary focus. Differentiating is the reverse of integrating, as we and our reverts back to I and my. People may try to reboundary some of their life prior to the integrating of the current relationship, including other relationships or possessions. For example, Carrie may reclaim friends who became “shared” as she got closer to her roommate Julie and their social networks merged by saying, “I’m having my friends over to the apartment and would like to have privacy for the evening.” Differentiating may onset in a relationship that bonded before the individuals knew each other in enough depth and breadth. Even in relationships where the bonding stage is less likely to be experienced, such as a friendship, unpleasant discoveries about the other person’s past, personality, or values during the integrating or experimenting stage could lead a person to begin differentiating.
Circumscribing
To circumscribe means to draw a line around something or put a boundary around it.[9] So in the , communication decreases and certain areas or subjects become restricted as individuals verbally close themselves off from each other. They may say things like “I don’t want to talk about that anymore” or “You mind your business and I’ll mind mine.” If one person was more interested in differentiating in the previous stage, or the desire to end the relationship is one-sided, verbal expressions of commitment may go unechoed—for example, when one person’s statement, “I know we’ve had some problems lately, but I still like being with you,” is met with silence. Passive-aggressive behavior and the demand-withdrawal conflict pattern, which we discussed in Chapter 6 “Interpersonal Communication Processes“, may occur more frequently in this stage. Once the increase in boundaries and decrease in communication becomes a pattern, the relationship further deteriorates toward stagnation.
Stagnating
During the , the relationship may come to a standstill, as individuals basically wait for the relationship to end. Outward communication may be avoided, but internal communication may be frequent. The relational conflict flaw of mindreading takes place as a person’s internal thoughts lead them to avoid communication. For example, a person may think, “There’s no need to bring this up again, because I know exactly how he’ll react!” This stage can be prolonged in some relationships. Parents and children who are estranged, couples who are separated and awaiting a divorce, or friends who want to end a relationship but don’t know how to do it may have extended periods of stagnation. Short periods of stagnation may occur right after a failed exchange in the experimental stage, where you may be in a situation that’s not easy to get out of, but the person is still there. Although most people don’t like to linger in this unpleasant stage, some may do so to avoid potential pain from termination, some may still hope to rekindle the spark that started the relationship, or some may enjoy leading their relational partner on.
Avoiding
Moving to the avoiding stage may be a way to end the awkwardness that comes with stagnation, as people signal that they want to close down the lines of communication. Communication in the avoiding stage can be very direct—“I don’t want to talk to you anymore”—or more indirect—“I have to meet someone in a little while, so I can’t talk long.” While physical avoidance such as leaving a room or requesting a schedule change at work may help clearly communicate the desire to terminate the relationship, we don’t always have that option. In a parent-child relationship, where the child is still dependent on the parent, or in a roommate situation, where a lease agreement prevents leaving, people may engage in cognitive dissociation, which means they mentally shut down and ignore the other person even though they are still physically present.
Terminating
The of a relationship can occur shortly after initiation or after a ten- or twenty-year relational history has been established. Termination can result from outside circumstances such as geographic separation or internal factors such as changing values or personalities that lead to a weakening of the bond. Termination exchanges involve some typical communicative elements and may begin with a summary message that recaps the relationship and provides a reason for the termination (e.g., “We’ve had some ups and downs over our three years together, but I’m getting ready to go to college, and I either want to be with someone who is willing to support me, or I want to be free to explore who I am.”). The summary message may be followed by a distance message that further communicates the relational drift that has occurred (e.g., “We’ve really grown apart over the past year”), which may be followed by a disassociation message that prepares people to be apart by projecting what happens after the relationship ends (e.g., “I know you’ll do fine without me. You can use this time to explore your options and figure out if you want to go to college too or not.”). Finally, there is often a message regarding the possibility for future communication in the relationship (e.g., “I think it would be best if we don’t see each other for the first few months, but text me if you want to.”).[10] These ten stages of relational development provide insight into the complicated processes that affect relational formation and deterioration. We also make decisions about our relationships by weighing costs and rewards.
Relational Maintenance
When most of us think of romantic relationships, we think about love. However, love did not need to be a part of a relationship for it to lead to marriage until recently. In fact, marriages in some cultures are still arranged based on pedigree (family history) or potential gain in money or power for the couple’s families. Today, love often doesn’t lead directly to a partnership, given that most people don’t partner with their first love. Love, like all emotions, varies in intensity and is an important part of our interpersonal communication.
To better understand love, we can make a distinction between passionate love and companionate love.[11] entails an emotionally charged engagement between two people that can be both exhilarating and painful. For example, the thrill of falling for someone can be exhilarating, but feelings of vulnerability or anxiety that the love may not be reciprocated can be painful. is affection felt between two people whose lives are interdependent. For example, romantic partners may come to find a stable and consistent love in their shared time and activities together. The main idea behind this distinction is that relationships that are based primarily on passionate love will terminate unless the passion cools overtime into a more enduring and stable companionate love. This doesn’t mean that passion must completely die out for a relationship to be successful long term. In fact, a lack of passion could lead to boredom or dissatisfaction. Instead, many people enjoy the thrill of occasional passion in their relationship but may take solace in the security of a love that is more stable. While companionate love can also exist in close relationships with friends and family members, passionate love is often tied to sexuality present in romantic relationships. So how do relational partners maintain their relationship as the style of love ebbs and flows? The following are some relationship maintenance strategies:
- Social Networks: Social networks influence all our relationships but have gotten special attention in research on romantic relations. Romantic relationships are not separate from other interpersonal connections to friends and family. Is it better for a couple to share friends, have their own friends, or attempt a balance between the two? Overall, research shows that shared social networks are one of the strongest predictors of whether or not a relationship will continue or terminate.
Network overlap refers to the number of shared associations, including friends and family, that a couple has.[12] For example, if Dan and Shereece are both close with Dan’s sister Bernadette, and all three of them are friends with Kory, then those relationships completely overlap (see Figure 7.3 “Social Network Overlap”).
Figure 7.3 Social Network Overlap
Network overlap creates some structural and interpersonal elements that affect relational outcomes. Friends and family who are invested in both relational partners may be more likely to support the couple when one or both parties need it. In general, having more points of connection to provide instrumental support through the granting of favors or emotional support in the form of empathetic listening and validation during times of conflict can help a couple manage common stressors of relationships that may otherwise lead a partnership to deteriorate.[13]
In addition to providing a supporting structure, shared associations can also help create and sustain a positive relational culture. For example, mutual friends of a couple may validate the relationship by discussing the partners as a “couple” or “pair” and communicate their approval of the relationship to the couple separately or together, which creates and maintains a connection.[14] Being in the company of mutual friends also creates positive feelings between the couple, as their attention is taken away from the mundane tasks of work and family life. Imagine Dan and Shereece host a board-game night with a few mutual friends in which Dan wows the crowd with charades, and Kory says to Shereece, “Wow, he’s really on tonight. It’s so fun to hang out with you two.” That comment may refocus attention onto the mutually attractive qualities of the pair and validate their continued interdependence.
2. Openness and Assurance: In additional to social networks, relational partners who talk about the nature of their relationship and share their personal needs and concerns are more likely to stay together. Not only does this type of talk ensure that relational problems dont fester to the point of a major conflict, the act of talking with one another is an indicator of commitment. Feeling assured that you and your partner are “in this together” and for the long haul, helps relationships sustain over time.
3. Shared Tasks: A final strategy relational partners use to sustain relationships is helping one another with life’s chores. Since relationships are embedded within networks of relationship and personal responsibilities, having a relational partner help with mundane (washing dishes) and significant (help with placement of elder parent in nursing home) life tasks is highly valued.
“Getting Plugged In”
Online Dating
It is becoming more common for people to initiate romantic relationships through the Internet, and online dating sites are big business, bringing in $470 million a year.[15] Whether it’s through sites like Match.com or OkCupid.com or through chat rooms or social networking, people are taking advantage of some of the conveniences of online dating. But what are the drawbacks?
- What are the advantages and disadvantages of online dating?
- What advice would you give a friend who is considering using online dating to help him or her be a more competent communicator?
Relational Termination
Not all romantic relationships last forever. Sometimes the end of these relationships brings grief and sadness. At other times, relational partners may come to realize that the costs of being in relationship with one another outweigh the benefits, and thus feel a sense of relief and optimism when a relationship ends. Relational partners have a variety of termination strategies that may be used [16]
Strategy | Tactic | Example |
Positive Tone | Fairness, fatalism | “Its not right to keep you in this relationship when I know I’m not ready to commit”, “We both know this isnt working.” |
De-escalation | Promise of friendship, Implied possible reconciliation | “We can still be friends”, “Who knows what the future holds; maybe time apart will make us realize we are meant to be” |
Withdrawal | Avoiding contact with the other | “I’m not going to be able to go to your families this weekend” |
Justification | Emphasize positive of disengaging or negative of staying together | “We should see other people since we’ve grown to wanting different things”, “We wont reach our personal goals if we stay together.” |
Negative identity management | Non-negotiable | “I’m done” |
Key Takeaways
- Romantic relationships include dating, cohabitating, and partnered couples.
- There are a variety of factors of attraction that contribute to the start of romantic relationships.
- Romantic relationships can move through some identifiable stages.
- Relationships take effort, and relational partners use 3 primary skills to maintain/sustain relationships.
- When relationship terminate, relational partners use a variety of strategies.
Exercises
- In terms of romantic attraction, which adage do you think is more true and why? “Birds of a feather flock together” or “Opposites attract.”
- List some examples of how you see passionate and companionate love play out in television shows or movies. Do you think this is an accurate portrayal of how love is experienced in romantic relationships? Why or why not?
- Social network overlap affects a romantic relationship in many ways. What are some positives and negatives of network overlap?
- Adler, R.B. & Proctor II, R. F. (2017). Looking out looking in (15th Ed.) Boston, MA: Cengage Learning. ↵
- Elaine Walster, Vera Aronson, Darcy Abrahams, and Leon Rottman, “Importance of Physical Attractiveness in Dating Behavior,” Journal of Personality and Social Psychology 4, no. 5 (1966): 508–16. ↵
- Chris Segrin and Jeanne Flora, Family Communication (Mahwah, NJ: Lawrence Erlbaum, 2005), 112. ↵
- Jane E. Myers, Jayamala Madathil, and Lynne R. Tingle, “Marriage Satisfaction and Wellness in India and the United States: A Preliminary Comparison of Arranged Marriages and Marriages of Choice,” Journal of Counseling and Development 83 (2005): 183–87. ↵
- Mark L. Knapp and Anita L. Vangelisti, Interpersonal Communication and Human Relationships (Boston, MA: Pearson, 2009), 32–51. ↵
- Mark L. Knapp and Anita L. Vangelisti, Interpersonal Communication and Human Relationships (Boston, MA: Pearson, 2009), 32–51. ↵
- Mark L. Knapp and Anita L. Vangelisti, Interpersonal Communication and Human Relationships (Boston, MA: Pearson, 2009), 38–39. ↵
- Mark L. Knapp and Anita L. Vangelisti, Interpersonal Communication and Human Relationships (Boston, MA: Pearson, 2009), 39. ↵
- Oxford English Dictionary Online, accessed September 13, 2011, http://www.oed.com. ↵
- Mark L. Knapp and Anita L. Vangelisti, Interpersonal Communication and Human Relationships (Boston, MA: Pearson, 2009), 46–47. ↵
- Susan S. Hendrick and Clyde Hendrick, “Romantic Love,” in Close Relationships: A Sourcebook, eds. Clyde Hendrick and Susan S. Hendrick (Thousand Oaks, CA: Sage, 2000), 204–5. ↵
- Robert M. Milardo and Heather Helms-Erikson, “Network Overlap and Third-Party Influence in Close Relationships,” in Close Relationships: A Sourcebook, eds. Clyde Hendrick and Susan S. Hendrick (Thousand Oaks, CA: Sage, 2000), 33. ↵
- Robert M. Milardo and Heather Helms-Erikson, “Network Overlap and Third-Party Influence in Close Relationships,” in Close Relationships: A Sourcebook, eds. Clyde Hendrick and Susan S. Hendrick (Thousand Oaks, CA: Sage, 2000), 37. ↵
- Robert M. Milardo and Heather Helms-Erikson, “Network Overlap and Third-Party Influence in Close Relationships,” in Close Relationships: A Sourcebook, eds. Clyde Hendrick and Susan S. Hendrick (Thousand Oaks, CA: Sage, 2000), 39. ↵
- Mary Madden and Amanda Lenhart, “Online Dating,” Pew Internet and American Life Project, March 5, 2006. ↵
- Canary, D. J, Cody, M. J. & Manusov, V. (2008). Intepersonal communication: A goals-based approach (4th Ed). Ne Yourk bedfor/St. Martin's. ↵
Learning Objectives
- Define communication competence.
- Explain each part of the definition of communication competence.
- Discuss strategies for developing communication competence.
- Identify characteristics of mindful communicators
Defining and Identifying Competence
Communication competence has become a focus in higher education over the past couple of decades as educational policymakers and advocates have stressed a “back to basics” mentality (McCroskey, 1984). The ability to communicate effectively is often included as a primary undergraduate learning goal along with other key skills like writing, critical thinking, and problem-solving. We have already defined communication and you probably know that to be competent at something means you know what you’re doing. When we combine these terms, we get the following definition, which has remained reasonably consistent over time: competent communication refers to the knowledge of effective and appropriate communication and the ability to use and adapt that knowledge in various contexts (Cooley & Roach, 1984; Adler et al., 2021).
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Knowledge: The cognitive elements of competence include knowing how to do something and understanding why things are done the way they are (Hargie, 2011). People can develop cognitive competence by observing and evaluating the actions of others. Cognitive competence can also be developed through instruction. |
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Ability to use: Individual factors affect our ability to do anything. Not everyone has the same athletic, musical, or intellectual ability. At the individual level, a person’s physiological and psychological characteristics affect competence. In terms of physiology, age, maturity, and ability to communicate affect competence. In terms of psychology, a person’s mood, stress level, personality, and level of communication apprehension (level of anxiety regarding communication) affect competence (Cooley & Roach, 1984). All these factors will either help or hinder you when you try to apply the knowledge you have learned to actual communication behaviors. |
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Adapting to various contexts: Social and cultural contexts impact what is considered competent communication in one situation and incompetent communication in another. Competent communicators are able to adapt and apply their communication knowledge and skills across a variety of contexts. |
The first part of the definition we will unpack deals with knowledge. The cognitive elements of competence include knowing how to do something and understanding why things are done the way they are (Hargie, 2011). People can develop cognitive competence by observing and evaluating the actions of others. Cognitive competence can also be developed through instruction. Since you are currently taking a communication class, try to observe the communication concepts you are learning in the communication practices of others and yourself. This will help bring the concepts to life and also help you evaluate how communication in the real world matches up with communication concepts. As you build a repertoire of communication knowledge based on your experiential and classroom knowledge, you will also be moving towards developing behavioral competence.
The second part of the definition of communication competence that we will unpack is the ability to use. Individual factors affect our ability to do anything. Not everyone has the same athletic, musical, or intellectual ability. At the individual level, a person’s physiological (e.g., age, maturity) and psychological (e.g., mood, stress level, personality) characteristics affect competence (Cooley & Roach, 1984). These factors can help and hinder you when you try to apply the knowledge you have learned to actual communication behaviors. For example, you might know strategies for being an effective speaker, but public speaking anxiety that kicks in when you get in front of the audience may prevent you from fully putting that knowledge into practice. So to develop our ability to use communication skills, we need to practice these skills over time!
The third part of the definition we will unpack is the ability to adapt to various contexts. What is competent or not varies based on social and cultural context, which makes it impossible to have only one standard for what counts as communication competence (Cooley & Roach, 1984). Social variables such as status and power affect competence. In a social situation where one person—say, a supervisor—has more power than another—for example, his or her employee—then the supervisor is typically the one who sets the standard for competence. Cultural variables such as race and nationality also affect competence. A Taiwanese woman who speaks English as her second language may be praised for her competence in the English language in her home country but be viewed as less competent in the United States because of her accent. In summary, although we have a clear definition of communication competence, there are no definitions for how to be competent in any given situation, since competence varies at the individual, social, and cultural levels.
Steps in Developing Competence
Knowing the dimensions of competence is an important first step toward developing competence. Everyone reading this book already has some experience with and knowledge about communication. After all, you’ve spent many years explicitly and implicitly learning to communicate. For example, we are explicitly taught the verbal codes we use to communicate. On the other hand, although there are numerous rules and norms associated with nonverbal communication, we rarely receive explicit instruction on how to do it. Instead, we learn by observing others and through trial and error with our own nonverbal communication. Competence obviously involves verbal and nonverbal elements, but it also applies to many situations and contexts. Communication competence is needed in order to understand communication ethics, to develop cultural awareness, to use computer-mediated communication, and to think critically. Competence involves knowledge, motivation, and skills. It’s not enough to know what good communication consists of; you must also have the motivation to reflect on and better your communication and the skills needed to do so.
Since communication competence is a dynamic and evolving process, we will continuously have competencies we are skilled in and areas where we can improve. The development of communication competence occurs over time and through a series of four stages (Hargie, 2011).
Stage 1: Unconscious Incompetence. Before you have built up a rich cognitive knowledge base of communication concepts and practiced and reflected on skills in a particular area, you may exhibit unconscious incompetence, which means you are not even aware that you are communicating in an incompetent manner.
Stage 2: Conscious Incompetence. Once you learn more about communication and have a vocabulary to identify concepts, you may find yourself exhibiting conscious incompetence. This is where you know what you should be doing, and you realize that you’re not doing it as well as you could.
Stage 3: Conscious Competence. As your skills increase you may advance to conscious competence, meaning that you know you are communicating well in the moment, which will add to your bank of experiences to draw from in future interactions.
Stage 4: Unconscious Competence. When you reach the stage of unconscious competence, you just communicate successfully without having to think about being competent. Just because you reach the stage of unconscious competence in one area or with one person does not mean you will always stay there. We are faced with new communication encounters regularly, and although we may be able to draw on the communication skills we have learned about and developed, a new situation or encounter may affect our level of competence.
In some introductory communication classes students think that Communication Studies professors must have high levels of communication competence. While knowing concepts, definitions and research within the field is a start, it doesn’t mean professor always put this information to good use. We are all imperfect and fallible, and if we expect to be perfect communicators after studying this, then we’re setting ourselves up for failure. However, what we can all make mental notes and reflect on how our interactions with other are going. This is known as being a mindful communicator.
Mindful Communicator
One way to progress toward communication competence is to become a more mindful communicator. A mindful communicator actively and fluidly processes information, is sensitive to communication contexts and multiple perspectives, and is able to adapt to novel communication situations (Burgoon, Berger, & Waldron, 2000). Mindful communication involves processing information about the other person and about how we are feeling during the interaction. It allows us to form the truest meaning of the message as we form a deeper understanding of the other person and ourselves. Various communication behaviors can signal that we are communicating mindfully. For example, asking a child to paraphrase their understanding of the instructions you just gave them shows that you are aware that verbal messages are not always clear, that people do not always listen actively, and that people often do not speak up when they are unsure of instructions for fear of appearing incompetent or embarrassing themselves. Some communication behaviors indicate that we are not communicating mindfully, such as withdrawing from a romantic partner or engaging in passive-aggressive behavior during a period of interpersonal conflict. Most of us know that such behaviors lead to predictable and avoidable conflict cycles, yet we are all guilty of them.
Becoming a more mindful communicator has many benefits, including in the simplest communication scenario—a conversation. Communication competence during conversations can help build and maintain positive relationships, be key to accomplishing goals in our personal and professional lives, or serve to simply learn something that we can apply in many ways. In a Tedx Talks (2015) presentation, Celeste Headlee, an award-winning interviewer, proposes that there are 10 rules to having a good conversation:
- Stop multitasking.
- Assume you have something to learn.
- Use open-ended questions.
- Go with the flow. Allow your own thoughts to enter, then let them go. Remain focused on the speaker’s messages.
- If you don’t know, say you don’t know.
- Don’t equate your experience with theirs. Let the moment be about them.
- Try not to repeat yourself. It’s boring and condescending.
- Don’t get bogged down in the details. Focus on learning about the person, and them learning about you.
- Listen. When we are speaking, we are not learning.
- Be brief—short enough to retain interest, long enough to cover the subject.
Headlee suggests that the key to conversational communication competence is remaining interested in others. This is just the beginning of our conversation about communication competence. We will revisit competence strategies throughout the course.
Key Takeaways
- Communication competence refers to the knowledge of effective and appropriate communication patterns and the ability to use and adapt that knowledge in various contexts.
- To be a competent communicator, you should have cognitive knowledge about communication based on observation and instruction; practice skill acquisition; and understand that individual, social, and cultural contexts affect competence; and be able to adapt to those various contexts.
- Levels of communication competence include unconscious incompetence, conscious incompetence, conscious competence, and unconscious competence.
- In order to develop communication competence, you must become a more mindful communicator and a higher self-monitor.
Exercises
- Consider a former teacher, guardian, coach, or boss that you considered good at communication. What made them a good communicator? If you could adopt just one of their communication skills, what would it be and why?
- Would you consider yourself a competent communicator? Do you see examples of the four stages in your life? Explain your answer using examples.
- Do you communicate mindfully? Explain your answer using examples.
- What motivates you to become a competent communicator?
- Create one to three personal goals that would move you towards communication competence.
Attribution
Unless otherwise indicated, material on this page has been reproduced or adapted from the following resource: Introduction to Communications Copyright © 2023 by NorQuest College is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License, except where otherwise noted.
How do social media affect our interpersonal relationships, if at all? This is a question that has been addressed by scholars, commentators, and people in general. To provide some perspective, similar questions and concerns have been raised along with each major change in communication technology. New media, however, have been the primary communication change of the past few generations, which likely accounts for the attention they receive. Some scholars in sociology have decried the negative effects of new technology on society and relationships in particular, saying that the quality of relationships is deteriorating and the strength of connections is weakening (Richardson & Hessey, 2009).
Facebook greatly influenced our use of the word friend, although people’s conceptions of the word may not have changed as much. When someone “friends you” on Facebook, it doesn’t automatically mean that you now have the closeness and intimacy that you have with some offline friends. And research shows that people don’t regularly accept friend requests from or send them to people they haven’t met, preferring instead to have met a person at least once (Richardson & Hessey, 2009). Some users, though, especially adolescents, engage in what is called “friend-collecting behavior,” which entails users friending people they don’t know personally or that they wouldn’t talk to in person in order to increase the size of their online network (Christofides, Muise, & Desmarais, 2012). As we will discuss later, this could be an impression management strategy, as the user may assume that a large number of Facebook friends will make him or her appear more popular to others.
Although many have critiqued the watering down of the term friend when applied to Social networking sites (SNSs), specifically Facebook, some scholars have explored how the creation of these networks affects our interpersonal relationships and may even restructure how we think about our relationships. Even though a person may have hundreds of Facebook friends that he or she doesn’t regularly interact with on- or offline, just knowing that the network exists in a somewhat tangible form (catalogued on Facebook) can be comforting. Even the people who are distant acquaintances but are “friends” on SNS can serve important functions. Rather than users seeing these connections as pointless, frivolous, or stressful, they are often comforting background presences. A dormant network is a network of people with whom users may not feel obligated to explicitly interact but may find comfort in knowing the connections exist. Such networks can be beneficial, because when needed, a person may be able to more easily tap into that dormant network than they would an offline extended network. It’s almost like being friends on SNS keeps the communication line open, because both people can view the other’s profile and keep up with their lives even without directly communicating. This can help sustain tenuous friendships or past friendships and prevent them from fading away, which as we learned is a common occurrence as we go through various life changes.
A key part of interpersonal communication is impression management, and some forms of new media allow us more tools for presenting ourselves than others. SNS in many ways are platforms for self-presentation. Even more than blogs, web pages, and smartphones, the environment on an SNS like Facebook or Twitter facilitates self-disclosure in a directed way and allows others who have access to our profile to see our other “friends.” This convergence of different groups of people (close friends, family, acquaintances, friends of friends, colleagues, and strangers) can present challenges for self-presentation. Research shows half of all US adults have a profile on Facebook or another SNS (Vitak & Ellison). The fact that Facebook is expanding to different generations of users has coined a new phrase—“the graying of Facebook.” This is due to a large increase in users over the age of fifty-five. In fact, it has been stated the fastest-growing Facebook user group is women fifty-five and older, which is up more than 175 percent since fall 2008 (Gates, 2009). So now we likely have people from personal, professional, and academic contexts in our Facebook network, and those people are now more likely than ever to be from multiple generations. The growing diversity of our social media networks creates new challenges as we try to engage in impression management.
People fifty-five and older are using new media in increasing numbers.
Marg O’Connell – Grandma kicks it with the iPad – CC BY-NC 2.0.
We should be aware that people form impressions of us based not just on what we post on our profiles but also on our friends and the content that they post on our profiles. In short, as in our offline lives, we are judged online by the company we keep (Walther et al., 2008). The difference is, though, that via Facebook a person (unless blocked or limited by privacy settings) can see our entire online social network and friends, which doesn’t happen offline. The information on our profiles is also archived, meaning there is a record the likes of which doesn’t exist in offline interactions. Recent research found that a person’s perception of a profile owner’s attractiveness is influenced by the attractiveness of the friends shown on the profile. In short, a profile owner is judged more physically attractive when his or her friends are judged as physically attractive, and vice versa. The profile owner is also judged as more socially attractive (likable, friendly) when his or her friends are judged as physically attractive. The study also found that complementary and friendly statements made about profile owners on their wall or on profile comments increased perceptions of the profile owner’s social attractiveness and credibility. An interesting, but not surprising, gender double standard also emerged. When statements containing sexual remarks or references to the profile owner’s excessive drinking were posted on the profile, perceptions of attractiveness increased if the profile owner was male and decreased if female (Walther et al., 2008).
Self-disclosure is a fundamental building block of interpersonal relationships, and new media make self-disclosures easier for many people because of the lack of immediacy, meaning the fact that a message is sent through electronic means arouses less anxiety or inhibition than would a face-to-face exchange. SNSs provide opportunities for social support. Research has found that Facebook communication behaviors such as “friending” someone or responding to a request posted on someone’s wall lead people to feel a sense of attachment and perceive that others are reliable and helpful (Vitak & Ellison). Much of the research on Facebook, though, has focused on the less intimate alliances that we maintain through social media. Since most people maintain offline contact with their close friends and family, Facebook is more of a supplement to interpersonal communication. Since most people’s Facebook “friend” networks are composed primarily of people with whom they have less face-to-face contact in their daily lives, Facebook provides an alternative space for interaction that can more easily fit into a person’s busy schedule or interest area. For example, to stay connected, both people don’t have to look at each other’s profiles simultaneously. I often catch up on a friend by scrolling through a couple of weeks of timeline posts rather than checking in daily.
The space provided by SNSs can also help reduce some of the stress we feel in regards to relational maintenance or staying in touch by allowing for more convenient contact. The expectations for regular contact with our Facebook friends who are in our extended network are minimal. An occasional comment on a photo or status update or an even easier click on the “like” button can help maintain those relationships. However, when we post something asking for information, help, social support, or advice, those in the extended network may play a more important role and allow us to access resources and viewpoints beyond those in our closer circles. And research shows that many people ask for informational help through their status updates (Vitak & Ellison).
These extended networks serve important purposes, one of which is to provide access to new information and different perspectives than those we may get from close friends and family. For example, since we tend to have significant others that are more similar to than different from us, the people that we are closest to are likely to share many or most of our beliefs, attitudes, and values. Extended contacts, however, may expose us to different political views or new sources of information, which can help broaden our perspectives. The content in this section hopefully captures what I’m sure you have already experienced in your own engagement with new media—that new media have important implications for our interpersonal relationships. Given that, we will end this chapter with a “Getting Competent” feature box that discusses some tips on how to competently use social media.
“Getting Competent”
Using Social Media Competently
We all have a growing log of personal information stored on the Internet, and some of it is under our control and some of it isn’t. We also have increasingly diverse social networks that require us to be cognizant of the information we make available and how we present ourselves. While we can’t control all the information about ourselves online or the impressions people form, we can more competently engage with social media so that we are getting the most out of it in both personal and professional contexts.
A quick search on Google for “social media dos and don’ts” will yield around 100,000 results, which shows that there’s no shortage of advice about how to competently use social media. I’ll offer some of the most important dos and don’ts that I found that relate to communication (Doyle, 2012). Feel free to do your own research on specific areas of concern.
Be consistent. Given that most people have multiple social media accounts, it’s important to have some degree of consistency. At least at the top level of your profile (the part that isn’t limited by privacy settings), include information that you don’t mind anyone seeing.
Know what’s out there. Since the top level of many social media sites are visible in Google search results, you should monitor how these appear to others by regularly (about once a month) doing a Google search using various iterations of your name. Putting your name in quotation marks will help target your results. Make sure you’re logged out of all your accounts and then click on the various results to see what others can see.
Think before you post. Software that enable people to take “screen shots” or download videos and tools that archive web pages can be used without our knowledge to create records of what you post. While it is still a good idea to go through your online content and “clean up” materials that may form unfavorable impressions, it is even a better idea to not put that information out there in the first place. Posting something about how you hate school or your job or a specific person may be done in the heat of the moment and forgotten, but a potential employer might find that information and form a negative impression even if it’s months or years old.
Be familiar with privacy settings. If you are trying to expand your social network, it may be counterproductive to put your Facebook or Twitter account on “lockdown,” but it is beneficial to know what levels of control you have and to take advantage of them. For example, I have a “Limited Profile” list on Facebook to which I assign new contacts or people with whom I am not very close. You can also create groups of contacts on various social media sites so that only certain people see certain information.
Be a gatekeeper for your network. Do not accept friend requests or followers that you do not know. Not only could these requests be sent from “bots” that might skim your personal info or monitor your activity; they could be from people that might make you look bad. Remember, we learned earlier that people form impressions based on those with whom we are connected. You can always send a private message to someone asking how he or she knows you or do some research by Googling his or her name or username.
- Identify information that you might want to limit for each of the following audiences: friends, family, and employers.
- Google your name (remember to use multiple forms and to put them in quotation marks). Do the same with any usernames that are associated with your name (e.g., you can Google your Twitter handle or an e-mail address). What information came up? Were you surprised by anything?
- What strategies can you use to help manage the impressions you form on social media?
Impression Formation
In the 21st Century, so much of what we do involves interacting with people online. How we present ourselves to others through our online persona (impression formation) is very important. How we communicate via social media and how professional our online persona is can be determining factors in getting a job.
It’s important to understand that in today’s world, anything you put online can be found by someone else. According to the 2018 CareerBuilder.com social recruiting survey, a survey of more than 1,000 hiring managers, 70% admit to screening potential employees using social media, and 66% use search engines to look up potential employees. In fact, having an online persona can be very beneficial. Fortyseven percent of hiring managers admit to not calling a potential employee when the employee does not have an online presence. You may be wondering what employers are looking for when they check out potential employees online. The main things employers look for are information to support someone’s qualifications (58%), whether or not an individual has a professional online persona (50%), to see what others say about the potential candidate (34%), and information that could lead a hiring manager to decide not to hire someone (22%).22 According to CareerBuilder.com, here are the common reasons someone doesn’t get a job because of her/his/their online presence:
• Job candidate posted provocative or inappropriate photographs, videos or information: 40 percent
• Job candidate posted information about their alcohol of drug use: 36 percent
• Job candidate made discriminatory comments related to race, gender, religion, etc.: 31 percent
• Job candidate was linked to criminal behavior: 30 percent
• Job candidate lied about qualifications: 27 percent
• Job candidate had poor communication skills: 27 percent
• Job candidate bad-mouthed their previous company or fellow employee: 25 percent
• Job candidate’s screen name was unprofessional: 22 percent
• Job candidate shared confidential information from previous employers: 20 percent
• Job candidate lied about an absence: 16 percent
• Job candidate posted too frequently: 12 percent23
As you can see, having an online presence is important in the 21st Century. Some people make the mistake of having no social media presence, which can backfire. In today’s social media society, having no online presence can look very strange to hiring managers. You should consider your social media presence as an extension of your resume. At the very least, you should have a profile on LinkedIn, the social networking site most commonly used by corporate recruiters.
Types of Online Identities
Unlike traditional face to face interactions, online interactions can blur identities as people act in ways impossible in face to face interaction. Andrew F. Wood and Matthew J. Smith discussed three different ways that people express their identities online: anonymous, pseudonymous, and real life (Figure 12.9).49
![A diagram featuring online identities - a white man is displayed with a mustache, glasses, and pronounced plastic nose to show he is pseudonymous](https://open.maricopa.edu/app/uploads/sites/134/2021/08/12.9.jpg)
Anonymous Identity
First, people in a CMC context can behave in a way that is completely anonymous. In this case, people in CMC interactions can communicate in a manner that conceals their actual identity. Now, it may be possible for some people to figure out who an anonymous person is (e.g., the NSA, the CIA), but if someone wants to maintain her or his anonymity, it’s usually possible to do so. Think about how many fake Facebook, Twitter, Tinder, and Grindr accounts exist. Some exist to try to persuade you to go to a website (often for illicit purposes like hacking your computer), while others may be “catfishing” for the fun of it.
Catfishing is a deceptive activity perpetrated by Internet predators when they fabricate online identities on social networking sites to lure unsuspecting victims into an emotional/romantic relationship. In the 2010 documentary Catfish, we are introduced to Yaniv “Nev” Schulman, a New York-based photographer, who starts an online relationship with an 8-year-old prodigy named Abby via Facebook. Over the course of nine months, the two exchange more than 1,500 messages, and Abby’s family (mother, father, and sister) also become friends with Nev on Facebook. Throughout the documentary, Nev and his brother Ariel (who is also the documentarian) start noticing inconsistencies in various stories that are being told. Music that was allegedly created by Abby is found to be taken from YouTube. Ariel convinces Nev to continue the relationship knowing that there are inconsistencies and lies just to see how it will all play out. The success of Catfish spawned a television show by the same name on MTV.
From this one story, we can easily see the problems that can arise from anonymity on the Internet. Often behavior that would be deemed completely inappropriate in a face to face encounter suddenly becomes appropriate because it’s deemed “less real” by some. One of the major problems with online anonymity has been cyberbullying. People today can post horrible things about one another online without any worry that the messages will be linked back to them directly. Unlike face to face bullying victims who leave the bullying behind when they leave school, teens facing cyberbullying cannot even find peace at home because the Internet follows them everywhere. In 2013 12-year-old Rebecca Ann Sedwick committed suicide after being the perpetual victim of cyberbullying through social media apps on her phone. Rebecca suffered a barrage of bullying for over a year and by around 15 different girls in her school. Sadly, Rebecca’s tale is one that is all too familiar in today’s world. Nine percent of middle-school students reported being victims of cyberbullying, and there is a relationship between victimization and suicidal ideation.
It’s also important to understand that cyberbullying isn’t just a phenomenon that happens with children. A 2009 survey of Australian Manufacturing Workers’ Union members, found that 34% of respondents faced FtF bullying, and 10.7% faced cyberbullying. All of the individuals who were targets of cyberbullying were also bullied FtF.51
Many people prefer anonymity when interacting with others online, and there can be legitimate reasons to engage in online interactions with others. For example, when one of our authors was coming out as LGBTQIA+, our coauthor regularly talked with people online as they melded the new LGBTQIA+ identity with their Southern and Christian identities. Having the ability to talk anonymously with others allowed our coauthor to gradually come out by forming anonymous relationships with others dealing with the same issues.
Pseudonymous Identity
The second category of interaction is pseudonymous. Wood and Smith used the term pseudonymous because of the prefix “pseudonym”: “Pseudonym comes from the Latin words for ‘false’ and ‘name,’ and it provides an audience with the ability to attribute statements and actions to a common source [emphasis in original].”52 Whereas an anonym allows someone to be completely anonymous, a pseudonym “allows one to contribute to the fashioning of one’s own image.”53 Using pseudonyms is hardly something new. Famed mystery author Agatha Christi wrote over 66 detective novels, but still published six romance novels using the pseudonym Mary Westmacott. Bestselling science fiction author Michael Crichton (of Jurassic Park fame), wrote under three different pseudonyms (John Lange, Jeffery Hudson, and Michael Douglas) when he was in medical school.
Even J. K. Rowling (of Harry Potter fame) used the pseudonym Robert Galbraith to write her follow-up novel to the series, The Cuckoo’s Calling (2013). Rowling didn’t want the media hype or inflated reader expectations while writing her follow-up novel. Unfortunately for Rowling, the secret didn’t stay hidden very long.
The veneer of the Internet allows us to determine how much of an identity we wish to front in online presentations. These images can range from a vague silhouette to a detailed snapshot. Whatever the degree of identity presented, however, it appears that control and empowerment are benefits for users of these communication technologies.”54
Some people even adopt a pseudonym because their online actions may not be “on-brand” for their day-job or because they don’t want to be fully exposed online.
Real Life Identity
Lastly, some people have their real-life identities displayed online. You can find people on Facebook, Instagram, Snapchat, Twitter, LinkedIn, etc…. Some realize that this behavior is a part of their professional persona, so they don’t put anything on one of these sites they wouldn’t want other professionals to see and read. When it comes to people in the public eye, most of them use some variation of their real names to enhance their brands. That’s not to say that many of these same people don’t have multiple online accounts, some of which may be completely anonymous or even pseudonymous.
Interpersonal Communication in Mediated Contexts[1]
In today’s world, we all spend a lot of time on various devices designed to make our lives easier. From smartphones to social media, we are all in constant contact with family, friends, coworkers, etc. Since the earliest days of communication technologies, we have always used these technologies to interact with one another. This chapter will examine how technology mediates our interpersonal relationships.
![](https://open.maricopa.edu/app/uploads/sites/134/2021/08/pexels-andrea-piacquadio-920382-300x200.jpg)
Allowing People to Communicate
The early Internet was not exactly designed for your average user, so it took quite a bit of skill and “know how” to use the Internet and find information. Of course, while the Internet was developing, so was its capability for allowing people to communicate and interact with one another. In 1971, Ray Tomlinson sent a message from one computer to another computer sitting right next to it, sending the message through ARPANET and creating the first electronic email. In addition to email, another breakthrough in computer-mediated communication was the development of Internet forums or message/bulletin boards, which are online discussion sites where people can hold conversations in the form of posted messages. As you can see, from the earliest days of the Internet, people were using the Internet as a tool to communicate and interact with people who had similar interests. Today, there are hundreds of ways to connect with others in an online environment.
Synchronous and Asynchronous Communication
Synchronous communication happens in real time, like having a class discussion in a face-to-face setting or talking to a someone after class. But you can communicate synchronously in an online environment too, through the use of tools like online chat; Internet voice of video calling systems like Skype or Google Hang-outs; or through the use of web-based video conferencing software like WebEx, Zoom, or Collaborate. Another popular form of synchronous online communication is gaming. For example, in Figure 12.5, Sam and Pat are in some kind of underworld, fiery landscape. Pat is playing a witch character, and Sam is playing a vampire character. The two can coordinate their movements to accomplish in-game tasks because they can talk freely to one another while playing the game in real time.
![A cartoon representing two people playing on their computers in front of one another](https://open.maricopa.edu/app/uploads/sites/134/2021/08/12.5-Image.jpg)
Conversely, asynchronous communication is the exchange of messages with a time lag. In other words, in asynchronous communication, people can communicate on their own schedules as time permits instead of in real time. For example, Figure 12.6 shows a conversation between two college students. In this case, two college students are using SMS, commonly called texting) to interact with each other. The conversation starts at 2:25 PM. The first person initiates the conversation but doesn’t get a response until 3:05 PM. The third turn in the interaction then doesn’t happen until 5:40 PM. In this exchange, the two people interacting can send responses at their convenience, which is one of the main reasons people often rely on asynchronous communication. Other common forms of asynchronous communication include emails, instant messaging, and online discussions.
![An iphone screen with text messages](https://open.maricopa.edu/app/uploads/sites/134/2021/08/12.6.jpg)
New Media
The early 1980s saw the development of what we call the new media: new technologies and old technologies in new combinations. They are muddying if not eliminating the differences between media. On the iPad, newspapers, television, and radio stations look similar: they all have text, pictures, video, and links.
Increasingly, Americans, particularly students, are obtaining information on tablets and from websites, blogs, discussion boards, video-sharing sites, such as YouTube, and social networking sites, like Facebook, podcasts, and Twitter. And of course, there is the marvel of Wikipedia, the free encyclopedia to which so many people (four hundred million every month) go to for useful, if not always reliable, information.
Netiquette
Over the years, numerous norms have developed to help individuals communicate in the CMC context. They’re so common that we have a term for them, netiquette. Netiquette is the set of professional and social rules and norms that are considered acceptable and polite when interacting with another person(s) through mediating technologies. Let’s break down this definition.
Contexts
First, our definition of netiquette emphasizes that different contexts can create different netiquette needs. Specifically, how one communicates professionally and how one communicates socially are often quite different. For example, you may find it entirely appropriate to say, “What’s up?!” at the beginning of an email to a friend, but you would not find it appropriate to start an email to your boss in this same fashion. Furthermore, it may be entirely appropriate to downplay or disregard spelling errors or grammatical problems in a text you send to a friend, but it is completely inappropriate to have those same errors and problems in a text sent to a professional-client or coworker. One of the biggest challenges many employers have with young employees who are fresh out of college is that they don’t know how to differentiate between appropriate and inappropriate communicative behavior in differing contexts. This lack of professionalism is also a problem commonly discussed by college and university faculty and staff. Think about the last email you sent to one of your professors? Was this email professional? Did you remember to sign your name? You’d be amazed at the lack of professionalism many college and university faculty and staff see in the emails sent by your peers.
Rules and Norms
Second, our definition of netiquette combines both rules and norms. Part of being a competent communicator in a CMC environment is knowing what the rules are and respecting them. For example, if you know that Twitter’s rules ban hate speech, then engaging in hate speech using the Twitter platform shows a disregard for the rules and would not be considered appropriate behavior. In essence, hate speech is anti-netiquette. We also do not want to ignore the fact that in different CMC contexts, different norms often develop. For example, maybe you’re taking an online course and you’re required to engage in weekly discussions. One common norm in an online class is to check the previous replies to a post before posting your reply. If you don’t, then you are jumping into a conversation that’s already occurred and throwing your two-cents in without knowing what’s happening.
Acceptable and Polite CMC Behavior
Third, netiquette attempts to govern what is both acceptable and polite. Yelling via a text message may be acceptable to some of your friends, but is it polite given that typing in all caps is generally seen as yelling? Being polite shows others respect and demonstrates socially appropriate behaviors. If you’ve spent any time online recently, you may have noticed that it can definitely feel toxic. There are many trolls, making the Internet a place where civil interactions are hard to come by. Mitch Abblett came up with five specific guidelines for interacting with others online:
1. Be kind and compassionately courteous with all posts and comments.
2. No hate speech, bullying, derogatory or biased comments regarding self, others in the community, or others in general.
3. No Promotions or Spam.
4. Do not give mental health advice.
5. Respect everyone’s privacy and be thoughtful in the nature and depth of your sharing.14
Think about your interactions with others in the online world. Have you ever communicated with others without considering whether your own intentions and attitude are appropriate?
Online Interaction
Fourth, our definition involves interacting with others. This interaction can be one-on-one, or this interaction can be one-to-many. The first category, one-on-one, is more in the wheelhouse of interpersonal communication. Examples include sending a text to one person, sending an email to one person, talking to one person via Skype or Zoom, etc. The second category, one-to-many, requires its own set of rules and norms. Some examples of common one-to-many CMC could include engaging in a group chat via texting, “replying all” to an email received, being interviewed by a committee via Skype, etc. Notice that our examples for one-to-many involve the same technologies used for one-on-one communication. However, the norms may be different for each.
Range of Mediating Technologies
Lastly, netiquette can vary based on the different types of mediating technologies. For example, it may be considered entirely appropriate for you to scream, yell, and curse when your playing with your best friend on Fortnite, but it wouldn’t be appropriate to use the same communicative behaviors when engaging in a video conference over Skype. Both technologies use VoIP, but the platforms and the contexts are very different, so they call for different types of communicative behaviors. Some differences will exist in netiquette based on whether you’re in an entirely text-based medium (e.g., email, texting) or one where people can see you (e.g., Skype, WebEx, Zoom). Ultimately, engaging in netiquette requires you to learn what is considered acceptable and polite behavior across a range of different technologies.
Impression Formation
In the 21st Century, so much of what we do involves interacting with people online. How we present ourselves to others through our online persona (impression formation) is very important. How we communicate via social media and how professional our online persona is can be determining factors in getting a job.
It’s important to understand that in today’s world, anything you put online can be found by someone else. According to the 2018 CareerBuilder.com social recruiting survey, a survey of more than 1,000 hiring managers, 70% admit to screening potential employees using social media, and 66% use search engines to look up potential employees. In fact, having an online persona can be very beneficial. Fortyseven percent of hiring managers admit to not calling a potential employee when the employee does not have an online presence. You may be wondering what employers are looking for when they check out potential employees online. The main things employers look for are information to support someone’s qualifications (58%), whether or not an individual has a professional online persona (50%), to see what others say about the potential candidate (34%), and information that could lead a hiring manager to decide not to hire someone (22%).22 According to CareerBuilder.com, here are the common reasons someone doesn’t get a job because of her/his/their online presence:
• Job candidate posted provocative or inappropriate photographs, videos or information: 40 percent
• Job candidate posted information about their alcohol of drug use: 36 percent
• Job candidate made discriminatory comments related to race, gender, religion, etc.: 31 percent
• Job candidate was linked to criminal behavior: 30 percent
• Job candidate lied about qualifications: 27 percent
• Job candidate had poor communication skills: 27 percent
• Job candidate bad-mouthed their previous company or fellow employee: 25 percent
• Job candidate’s screen name was unprofessional: 22 percent
• Job candidate shared confidential information from previous employers: 20 percent
• Job candidate lied about an absence: 16 percent
• Job candidate posted too frequently: 12 percent23
As you can see, having an online presence is important in the 21st Century. Some people make the mistake of having no social media presence, which can backfire. In today’s social media society, having no online presence can look very strange to hiring managers. You should consider your social media presence as an extension of your resume. At the very least, you should have a profile on LinkedIn, the social networking site most commonly used by corporate recruiters.
Types of Online Identities
Unlike traditional face to face interactions, online interactions can blur identities as people act in ways impossible in face to face interaction. Andrew F. Wood and Matthew J. Smith discussed three different ways that people express their identities online: anonymous, pseudonymous, and real life (Figure 12.9).49
![A diagram featuring online identities - a white man is displayed with a mustache, glasses, and pronounced plastic nose to show he is pseudonymous](https://open.maricopa.edu/app/uploads/sites/134/2021/08/12.9.jpg)
Anonymous Identity
First, people in a CMC context can behave in a way that is completely anonymous. In this case, people in CMC interactions can communicate in a manner that conceals their actual identity. Now, it may be possible for some people to figure out who an anonymous person is (e.g., the NSA, the CIA), but if someone wants to maintain her or his anonymity, it’s usually possible to do so. Think about how many fake Facebook, Twitter, Tinder, and Grindr accounts exist. Some exist to try to persuade you to go to a website (often for illicit purposes like hacking your computer), while others may be “catfishing” for the fun of it.
Catfishing is a deceptive activity perpetrated by Internet predators when they fabricate online identities on social networking sites to lure unsuspecting victims into an emotional/romantic relationship. In the 2010 documentary Catfish, we are introduced to Yaniv “Nev” Schulman, a New York-based photographer, who starts an online relationship with an 8-year-old prodigy named Abby via Facebook. Over the course of nine months, the two exchange more than 1,500 messages, and Abby’s family (mother, father, and sister) also become friends with Nev on Facebook. Throughout the documentary, Nev and his brother Ariel (who is also the documentarian) start noticing inconsistencies in various stories that are being told. Music that was allegedly created by Abby is found to be taken from YouTube. Ariel convinces Nev to continue the relationship knowing that there are inconsistencies and lies just to see how it will all play out. The success of Catfish spawned a television show by the same name on MTV.
From this one story, we can easily see the problems that can arise from anonymity on the Internet. Often behavior that would be deemed completely inappropriate in a face to face encounter suddenly becomes appropriate because it’s deemed “less real” by some. One of the major problems with online anonymity has been cyberbullying. People today can post horrible things about one another online without any worry that the messages will be linked back to them directly. Unlike face to face bullying victims who leave the bullying behind when they leave school, teens facing cyberbullying cannot even find peace at home because the Internet follows them everywhere. In 2013 12-year-old Rebecca Ann Sedwick committed suicide after being the perpetual victim of cyberbullying through social media apps on her phone. Rebecca suffered a barrage of bullying for over a year and by around 15 different girls in her school. Sadly, Rebecca’s tale is one that is all too familiar in today’s world. Nine percent of middle-school students reported being victims of cyberbullying, and there is a relationship between victimization and suicidal ideation.
It’s also important to understand that cyberbullying isn’t just a phenomenon that happens with children. A 2009 survey of Australian Manufacturing Workers’ Union members, found that 34% of respondents faced FtF bullying, and 10.7% faced cyberbullying. All of the individuals who were targets of cyberbullying were also bullied FtF.51
Many people prefer anonymity when interacting with others online, and there can be legitimate reasons to engage in online interactions with others. For example, when one of our authors was coming out as LGBTQIA+, our coauthor regularly talked with people online as they melded the new LGBTQIA+ identity with their Southern and Christian identities. Having the ability to talk anonymously with others allowed our coauthor to gradually come out by forming anonymous relationships with others dealing with the same issues.
Pseudonymous Identity
The second category of interaction is pseudonymous. Wood and Smith used the term pseudonymous because of the prefix “pseudonym”: “Pseudonym comes from the Latin words for ‘false’ and ‘name,’ and it provides an audience with the ability to attribute statements and actions to a common source [emphasis in original].”52 Whereas an anonym allows someone to be completely anonymous, a pseudonym “allows one to contribute to the fashioning of one’s own image.”53 Using pseudonyms is hardly something new. Famed mystery author Agatha Christi wrote over 66 detective novels, but still published six romance novels using the pseudonym Mary Westmacott. Bestselling science fiction author Michael Crichton (of Jurassic Park fame), wrote under three different pseudonyms (John Lange, Jeffery Hudson, and Michael Douglas) when he was in medical school.
Even J. K. Rowling (of Harry Potter fame) used the pseudonym Robert Galbraith to write her follow-up novel to the series, The Cuckoo’s Calling (2013). Rowling didn’t want the media hype or inflated reader expectations while writing her follow-up novel. Unfortunately for Rowling, the secret didn’t stay hidden very long.
The veneer of the Internet allows us to determine how much of an identity we wish to front in online presentations. These images can range from a vague silhouette to a detailed snapshot. Whatever the degree of identity presented, however, it appears that control and empowerment are benefits for users of these communication technologies.”54
Some people even adopt a pseudonym because their online actions may not be “on-brand” for their day-job or because they don’t want to be fully exposed online.
Real Life Identity
Lastly, some people have their real-life identities displayed online. You can find people on Facebook, Instagram, Snapchat, Twitter, LinkedIn, etc…. Some realize that this behavior is a part of their professional persona, so they don’t put anything on one of these sites they wouldn’t want other professionals to see and read. When it comes to people in the public eye, most of them use some variation of their real names to enhance their brands. That’s not to say that many of these same people don’t have multiple online accounts, some of which may be completely anonymous or even pseudonymous.
Nonverbal Cues
One issue related to CMC is nonverbal communication. Historically, most of the media people have used to interact with one another have been asynchronous and text-based, making it difficult to fully ascertain the meaning behind a string of words. Mary J. Culnan and M. Lynne Markus believe that the functions nonverbal behaviors meet in interpersonal interactions simply go unmet in CMC (1987). If so, interpersonal communication must always be inherently impersonal when it’s conducted using computer-mediated technologies. This perspective has three underlying assumptions:
- Communication mediated by technology filters out communicative cues found in face to face interaction,
- Different media filter out or transmit different cues, and
- Substituting technology-mediated for face to face communication will result in predictable changes in intrapersonal and interpersonal variables.
First, CMC interactions “filter out” communicative cues found in face to face interactions. For example, if you’re on the telephone with someone, you can’t make eye contact or see their gestures, facial expressions, etc.… If you’re reading an email, you have no nonverbal information to help you interpret the message because there is none. In these examples, the nonverbal cues have been “filtered out” by the media being used.
Unfortunately, even if we don’t have the nonverbals to help us interpret a message, we interpret the message using our perception of how the sender intended us to understand this message, which is often wrong. How many times have you seen an incorrectly read text or email start a conflict? Of course, one of the first attempts to recover some sense of nonverbal meaning was the emoticon that we discussed earlier in this chapter.
One early realization about email and message boards was that people relied solely on text to interpret messages, which lacked nonverbal cues to aid in interpretation. On September 19, 1982, Scott Fahlman, a research professor of computer science at Carnegie Mellon, came up with an idea. You see, at Carnegie Mellon in the early 1980s (like most research universities at the time), they had their own bulletin board system (BBS), which discussed everything from campus politics to science fiction. As Fahlman noted,
“Given the nature of the community, a good many of the posts were humorous, or at least attempted humor.” But “The problem was that if someone made a sarcastic remark, a few readers would fail to get the joke and each of them would post a lengthy diatribe in response.”4
![Computer screen with early emojis](https://open.maricopa.edu/app/uploads/sites/134/2021/08/12.3.jpg)
After giving some thought to the problem, he posted the message seen in Figure 12.3. Thus, the emoticon (emotion icon) was born. An emoticon is a series of characters that are designed to help readers interpret a writer’s intended tone or the feelings the writer intended to convey. Over the years, many different emoticons were created like the smiley and sad faces, lol (laughing out loud), ROFL (rolling on the floor laughing), :-O (surprise), :-* (kiss), (sticking your tongue out), :-/ (quizzical), :-X (sealed lips), 0:-) (angel), *\0/* (cheerleader), and so many others. As we’ve discussed previously in this text, so much of how we understand each other is based on our nonverbal behaviors, so these emoticons were an attempt to bring a lost part of the human communicative experience to a text-based communicative experience. These emoticons developed into emojis which have developed into apps like Bitmoji that allow for custom characters.
How do social media affect our interpersonal relationships, if at all? This is a question that has been addressed by scholars, commentators, and people in general. To provide some perspective, similar questions and concerns have been raised along with each major change in communication technology. New media, however, have been the primary communication change of the past few generations, which likely accounts for the attention they receive. Some scholars in sociology have decried the negative effects of new technology on society and relationships in particular, saying that the quality of relationships is deteriorating and the strength of connections is weakening (Richardson & Hessey, 2009).
Facebook greatly influenced our use of the word friend, although people’s conceptions of the word may not have changed as much. When someone “friends you” on Facebook, it doesn’t automatically mean that you now have the closeness and intimacy that you have with some offline friends. And research shows that people don’t regularly accept friend requests from or send them to people they haven’t met, preferring instead to have met a person at least once (Richardson & Hessey, 2009). Some users, though, especially adolescents, engage in what is called “friend-collecting behavior,” which entails users friending people they don’t know personally or that they wouldn’t talk to in person in order to increase the size of their online network (Christofides, Muise, & Desmarais, 2012). As we will discuss later, this could be an impression management strategy, as the user may assume that a large number of Facebook friends will make him or her appear more popular to others.
Although many have critiqued the watering down of the term friend when applied to Social networking sites (SNSs), specifically Facebook, some scholars have explored how the creation of these networks affects our interpersonal relationships and may even restructure how we think about our relationships. Even though a person may have hundreds of Facebook friends that he or she doesn’t regularly interact with on- or offline, just knowing that the network exists in a somewhat tangible form (catalogued on Facebook) can be comforting. Even the people who are distant acquaintances but are “friends” on SNS can serve important functions. Rather than users seeing these connections as pointless, frivolous, or stressful, they are often comforting background presences. A dormant network is a network of people with whom users may not feel obligated to explicitly interact but may find comfort in knowing the connections exist. Such networks can be beneficial, because when needed, a person may be able to more easily tap into that dormant network than they would an offline extended network. It’s almost like being friends on SNS keeps the communication line open, because both people can view the other’s profile and keep up with their lives even without directly communicating. This can help sustain tenuous friendships or past friendships and prevent them from fading away, which as we learned is a common occurrence as we go through various life changes.
A key part of interpersonal communication is impression management, and some forms of new media allow us more tools for presenting ourselves than others. SNS in many ways are platforms for self-presentation. Even more than blogs, web pages, and smartphones, the environment on an SNS like Facebook or Twitter facilitates self-disclosure in a directed way and allows others who have access to our profile to see our other “friends.” This convergence of different groups of people (close friends, family, acquaintances, friends of friends, colleagues, and strangers) can present challenges for self-presentation. Research shows half of all US adults have a profile on Facebook or another SNS (Vitak & Ellison). The fact that Facebook is expanding to different generations of users has coined a new phrase—“the graying of Facebook.” This is due to a large increase in users over the age of fifty-five. In fact, it has been stated the fastest-growing Facebook user group is women fifty-five and older, which is up more than 175 percent since fall 2008 (Gates, 2009). So now we likely have people from personal, professional, and academic contexts in our Facebook network, and those people are now more likely than ever to be from multiple generations. The growing diversity of our social media networks creates new challenges as we try to engage in impression management.
People fifty-five and older are using new media in increasing numbers.
Marg O’Connell – Grandma kicks it with the iPad – CC BY-NC 2.0.
We should be aware that people form impressions of us based not just on what we post on our profiles but also on our friends and the content that they post on our profiles. In short, as in our offline lives, we are judged online by the company we keep (Walther et al., 2008). The difference is, though, that via Facebook a person (unless blocked or limited by privacy settings) can see our entire online social network and friends, which doesn’t happen offline. The information on our profiles is also archived, meaning there is a record the likes of which doesn’t exist in offline interactions. Recent research found that a person’s perception of a profile owner’s attractiveness is influenced by the attractiveness of the friends shown on the profile. In short, a profile owner is judged more physically attractive when his or her friends are judged as physically attractive, and vice versa. The profile owner is also judged as more socially attractive (likable, friendly) when his or her friends are judged as physically attractive. The study also found that complementary and friendly statements made about profile owners on their wall or on profile comments increased perceptions of the profile owner’s social attractiveness and credibility. An interesting, but not surprising, gender double standard also emerged. When statements containing sexual remarks or references to the profile owner’s excessive drinking were posted on the profile, perceptions of attractiveness increased if the profile owner was male and decreased if female (Walther et al., 2008).
Self-disclosure is a fundamental building block of interpersonal relationships, and new media make self-disclosures easier for many people because of the lack of immediacy, meaning the fact that a message is sent through electronic means arouses less anxiety or inhibition than would a face-to-face exchange. SNSs provide opportunities for social support. Research has found that Facebook communication behaviors such as “friending” someone or responding to a request posted on someone’s wall lead people to feel a sense of attachment and perceive that others are reliable and helpful (Vitak & Ellison). Much of the research on Facebook, though, has focused on the less intimate alliances that we maintain through social media. Since most people maintain offline contact with their close friends and family, Facebook is more of a supplement to interpersonal communication. Since most people’s Facebook “friend” networks are composed primarily of people with whom they have less face-to-face contact in their daily lives, Facebook provides an alternative space for interaction that can more easily fit into a person’s busy schedule or interest area. For example, to stay connected, both people don’t have to look at each other’s profiles simultaneously. I often catch up on a friend by scrolling through a couple of weeks of timeline posts rather than checking in daily.
The space provided by SNSs can also help reduce some of the stress we feel in regards to relational maintenance or staying in touch by allowing for more convenient contact. The expectations for regular contact with our Facebook friends who are in our extended network are minimal. An occasional comment on a photo or status update or an even easier click on the “like” button can help maintain those relationships. However, when we post something asking for information, help, social support, or advice, those in the extended network may play a more important role and allow us to access resources and viewpoints beyond those in our closer circles. And research shows that many people ask for informational help through their status updates (Vitak & Ellison).
These extended networks serve important purposes, one of which is to provide access to new information and different perspectives than those we may get from close friends and family. For example, since we tend to have significant others that are more similar to than different from us, the people that we are closest to are likely to share many or most of our beliefs, attitudes, and values. Extended contacts, however, may expose us to different political views or new sources of information, which can help broaden our perspectives. The content in this section hopefully captures what I’m sure you have already experienced in your own engagement with new media—that new media have important implications for our interpersonal relationships. Given that, we will end this chapter with a “Getting Competent” feature box that discusses some tips on how to competently use social media.
“Getting Competent”
Using Social Media Competently
We all have a growing log of personal information stored on the Internet, and some of it is under our control and some of it isn’t. We also have increasingly diverse social networks that require us to be cognizant of the information we make available and how we present ourselves. While we can’t control all the information about ourselves online or the impressions people form, we can more competently engage with social media so that we are getting the most out of it in both personal and professional contexts.
A quick search on Google for “social media dos and don’ts” will yield around 100,000 results, which shows that there’s no shortage of advice about how to competently use social media. I’ll offer some of the most important dos and don’ts that I found that relate to communication (Doyle, 2012). Feel free to do your own research on specific areas of concern.
Be consistent. Given that most people have multiple social media accounts, it’s important to have some degree of consistency. At least at the top level of your profile (the part that isn’t limited by privacy settings), include information that you don’t mind anyone seeing.
Know what’s out there. Since the top level of many social media sites are visible in Google search results, you should monitor how these appear to others by regularly (about once a month) doing a Google search using various iterations of your name. Putting your name in quotation marks will help target your results. Make sure you’re logged out of all your accounts and then click on the various results to see what others can see.
Think before you post. Software that enable people to take “screen shots” or download videos and tools that archive web pages can be used without our knowledge to create records of what you post. While it is still a good idea to go through your online content and “clean up” materials that may form unfavorable impressions, it is even a better idea to not put that information out there in the first place. Posting something about how you hate school or your job or a specific person may be done in the heat of the moment and forgotten, but a potential employer might find that information and form a negative impression even if it’s months or years old.
Be familiar with privacy settings. If you are trying to expand your social network, it may be counterproductive to put your Facebook or Twitter account on “lockdown,” but it is beneficial to know what levels of control you have and to take advantage of them. For example, I have a “Limited Profile” list on Facebook to which I assign new contacts or people with whom I am not very close. You can also create groups of contacts on various social media sites so that only certain people see certain information.
Be a gatekeeper for your network. Do not accept friend requests or followers that you do not know. Not only could these requests be sent from “bots” that might skim your personal info or monitor your activity; they could be from people that might make you look bad. Remember, we learned earlier that people form impressions based on those with whom we are connected. You can always send a private message to someone asking how he or she knows you or do some research by Googling his or her name or username.
- Identify information that you might want to limit for each of the following audiences: friends, family, and employers.
- Google your name (remember to use multiple forms and to put them in quotation marks). Do the same with any usernames that are associated with your name (e.g., you can Google your Twitter handle or an e-mail address). What information came up? Were you surprised by anything?
- What strategies can you use to help manage the impressions you form on social media?
A significant part of human social life is organized around who we form lasting romantic relationships with. The online world, once idealized as a place of anonymity and separation from offline life, now has networks devoted to replicating offline life online, and building networks of relationships. These interconnected relationships are what experts really mean when we talk about social networks, which sociologists began studying decades before online social networking sites existed.
![](https://opentextbooks.library.arizona.edu/app/uploads/sites/100/2020/08/cell-phone-791365_640.jpg)
In a 2014 article entitled From Facebook to Cell Calls, Yang and coauthors found that college students progressed through layers of electronic intimacy – different media chosen as benchmarks in the progression of a romantic relationship. When they were interested in someone, they began by connecting with a “crush” through Facebook, which allowed the “crush” to see who their admirer’s friends were and how the admirer looked, communicated, and behaved. The next layer was instant messaging – direct communication, but not as direct as the use of one’s “digits” or cellular connection. After instant messaging, they moved to the more intimate sanctum of text messaging. The final step was a face-to-face meeting. Overall this sequence of media they used followed a pattern: they began by performing in front of and viewing one another’s social networks, they then moved into more direct one-on-one communication before meeting in person.
Data in the above study was likely collected in 2011 or 2012. So what might people like the participants in Yang and coauthors’ study be doing to find romance now, five years later? College students today may be using some different platforms in their pursuit of new connections than the students in Yang et al’s study; Instagram is likely high on the list.
However, it is also likely that at least some of the pursuit of romantic interests that happened through different media in the past is now consolidating in online dating sites. The Pew Research Center published a report in 2016 about the growing number of Americans who have used online dating. They found that online dating usage by those aged 18-24 has nearly tripled since 2013 and usage by those aged 55-64 has doubled; other age groups’ use has increased as well.
Online dating apps afford the presentation of ourselves to prospective friends, partners, mates, and hookups. On these apps, users’ imagery and self-description tend to be idealized, sometimes to the point of deception. Apps such as settleforlove.com have been developed around the desire for more honesty in online dating, but their market share has not been spectacular. It seems upfront honesty is not the best way to gather a public of potential lovers.
Do dating apps also follow the sequence found in Yang and coauthors’ study, moving from social and tribal to direct connection? That depends. Some apps leave out learning about someone’s social connections, relying instead on complex algorithms to calculate who might be a good match – even if scientific evidence does not show that these algorithms work. Others just speed through the sequence by facilitating immediate direct connection, and in some cases, quick sex. Some use the language of sociality like “tribe” and some connect you to matches through your social networks.
But we humans and our cultural norms still determine a great deal of how dating apps are used. Just as bias affects algorithms across the web, bias has been found to tip the scales on dating sites in favor of white men, to the detriment of groups including black women and Asian men. Sites and apps follow our leads as much as we follow theirs. And apps only go so far; dating apps today function more like online shopping than like relationship formation of the past. In the BBC Horizon film How to Find Love Online, the romance-focused anthropologist Dr. Helen Fisher says they are better called “Introduction services,” with the act of dating and the final vetting before it still conducted in person.
Mobile Dating Apps
Mobile apps are particularly influential in the world of online dating today. One of the pioneers was Grindr, a gay dating app. Bae, an up and coming site branded “for black singles,” was recently acquired by a company aiming to make it global. Her caters to queer women.
And then there is Tinder, the most popular in the US (although not the world) at the time of this writing, which has taken the heterosexual dating world by storm. There are many critiques of Tinder’s effect on heterosexual dating, however, including studies finding that it favors men’s usage norms over women’s. Tinder faces strong competition from numerous competitors for the US market, however, including a direct challenge – with a grudge – from a Tinder cofounder’s site, Bumble, discussed more next.
The Paradox of Choice
Some scientists and users are critical of online dating apps because of the wide selection they provide. As Aziz Ansari points out in this podcast episode, and in this article, for some people dating once meant choosing from an extremely small selection of people. He and the podcast host cite studies finding a paradox of choice, psychologist Barry Schwartz’s theory that the more selection we have, the less likely we are to choose something and feel satisfied with our choice – whether it is a partner or a jar of jam. And today? Thanks to these apps, users get exposed to a lot more jam.
![](https://opentextbooks.library.arizona.edu/app/uploads/sites/100/2021/04/418px-Young_Romance_No_31_1951a.jpg)
Many in the article linked above, including Sales, have charged that Tinder encourages a culture of harassment of women. That may be in part because the culture within the company has been the site of harassment. Tinder co-founder Whitney Wolfe left Tinder in 2014 after being sexually harassed there, received a settlement, and started Bumble. For users in big cities, it is possible to swipe almost infinitely through prospects for dating and potential sex. As my friend Mary Franklin Harvin describes it, it gives “an air of disposability” to people. Nancy Jo Sales’ Vanity Fair article on Tinder goes further, claiming women have fewer orgasms in the numbers-game exchanges Tinder facilitates – and in these situations with so little intimacy or rapport for feedback, men do not learn the skills to be good lovers.
But online dating sites, like most technologies, depend on humans to use them and shape their norms. To end with a ray of hope for those who feel they have to use Tinder, artists like Audrey Jones, Matt Starr, and Jarrod Allen use Tinder to make art. If nothing else, they remind us that humans can choose to use platforms in new ways – even if using them differently than the crowd can be lonely.
Key Takeaways
- CMC has changed throughout the years to allow for more interaction and communication online.
- Synchronous and asynchronous communication allows for different methods of communication.
- We use online platforms to create identifies for ourselves in the online environment.
- Nonverbal cues are typically missing from online interactions.
- New media affect interpersonal relationships, as conceptions of relationships are influenced by new points of connection such as “being Facebook friends.” While some people have critiqued social media for lessening the importance of face-to-face interaction, some communication scholars have found that online networks provide important opportunities to stay connected, receive emotional support, and broaden our perspectives in ways that traditional offline networks do not.
- Online dating has offers opportunities for us to meet others but also comes with many challenges
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More than 2,300 years ago, Aristotle wrote about the importance of friendships to society, and other Greek philosophers wrote about emotions and their effects on relationships. Although research on relationships has increased dramatically over the past few decades, the fact that these revered ancient philosophers included them in their writings illustrates the important place interpersonal relationships have in human life.[2] But how do we come to form relationships with friends, family, romantic partners, and coworkers? Why are some of these relationships more exciting, stressful, enduring, or short-lived than others? Are we guided by fate, astrology, luck, personality, or other forces to the people we like and love? We’ll begin to answer those questions in this chapter.
Learning Objectives
- Describe the stages of the listening process.
- Discuss the four main types of listening.
- Compare and contrast the four main listening styles.
Listening is the learned process of receiving, understanding, recalling, evaluating, and responding to verbal and nonverbal messages. We begin to engage with the listening process long before we engage in any recognizable verbal or nonverbal communication. It is only after listening for months as infants that we begin to consciously practice our own forms of expression. In this section we will learn more about each stage of the listening process, the main types of listening, and the main listening styles.
The Listening Process
Listening is a process and as such doesn’t have a defined start and finish. Like the communication process, listening has cognitive, behavioral, and relational elements and doesn’t unfold in a linear, step-by-step fashion. Models of processes are informative in that they help us visualize specific components, but keep in mind that they do not capture the speed, overlapping nature, or overall complexity of the actual process in action. The stages of the listening process are receiving, understanding, recalling, evaluating, and responding.
Receiving
Before we can engage other steps in the listening process, we must take in stimuli through our senses. In any given communication encounter, it is likely that we will return to the receiving stage many times as we process incoming feedback and new messages. This part of the listening process is more physiological than other parts, which include cognitive and relational elements. We primarily take in information needed for listening through auditory and visual channels. Although we don’t often think about visual cues as a part of listening, they influence how we interpret messages. For example, seeing a person’s face when we hear their voice allows us to take in nonverbal cues from facial expressions and eye contact. The fact that these visual cues are missing in e-mail, text, and phone interactions presents some difficulties for reading contextual clues into meaning received through only auditory channels.
Our chapter on perception discusses some of the ways in which incoming stimuli are filtered. These perceptual filters also play a role in listening. Some stimuli never make it in, some are filtered into subconsciousness, and others are filtered into various levels of consciousness based on their salience. Recall that salience is the degree to which something attracts our attention in a particular context and that we tend to find salient things that are visually or audibly stimulating and things that meet our needs or interests. Think about how it’s much easier to listen to a lecture on a subject that you find very interesting.
It is important to consider noise as a factor that influences how we receive messages. Some noise interferes primarily with hearing, which is the physical process of receiving stimuli through internal and external components of the ears and eyes, and some interferes with listening, which is the cognitive process of processing the stimuli taken in during hearing. While hearing leads to listening, they are not the same thing. Environmental noise such as other people talking, the sounds of traffic, and music interfere with the physiological aspects of hearing. Psychological noise like stress and anger interfere primarily with the cognitive processes of listening. We can enhance our ability to receive, and in turn listen, by trying to minimize noise.
Understanding
During the understanding stage of listening, we combine the visual and auditory information we receive and try to make meaning out of that information using schemata. The understanding stage engages cognitive and relational processing as we take in informational, contextual, and relational cues and try to connect them in meaningful ways to previous experiences. It is through the understanding stage that we may begin to make sense the stimuli we have received. When we understand something, we are able to attach meaning by connecting information to previous experiences. Through the process of comparing new information with old information, we may also update or revise particular schemata if we find the new information relevant and credible. If we have difficulty interpreting information, meaning we don’t have previous experience or information in our existing schemata to make sense of it, then it is difficult to transfer the information into our long-term memory for later recall. In situations where understanding the information we receive isn’t important or isn’t a goal, this stage may be fairly short or even skipped. After all, we can move something to our long-term memory by repetition and then later recall it without ever having understood it. I remember earning perfect scores on exams in my anatomy class in college because I was able to memorize and recall, for example, all the organs in the digestive system. In fact, I might still be able to do that now over a decade later. But neither then nor now could I tell you the significance or function of most of those organs, meaning I didn’t really get to a level of understanding but simply stored the information for later recall.
Recalling
Our ability to recall information is dependent on some of the physiological limits of how memory works. Overall, our memories are known to be fallible. We forget about half of what we hear immediately after hearing it, recall 35 percent after eight hours, and recall 20 percent after a day.[3] Our memory consists of multiple “storage units,” including sensory storage, short-term memory, working memory, and long-term memory.[4]
Our sensory storage is very large in terms of capacity but limited in terms of length of storage. We can hold large amounts of unsorted visual information but only for about a tenth of a second. By comparison, we can hold large amounts of unsorted auditory information for longer—up to four seconds. This initial memory storage unit doesn’t provide much use for our study of communication, as these large but quickly expiring chunks of sensory data are primarily used in reactionary and instinctual ways.
As stimuli are organized and interpreted, they make their way to short-term memory where they either expire and are forgotten or are transferred to long-term memory. Short-term memory is a mental storage capability that can retain stimuli for twenty seconds to one minute. Long-term memory is a mental storage capability to which stimuli in short-term memory can be transferred if they are connected to existing schema and in which information can be stored indefinitely.[5] Working memory is a temporarily accessed memory storage space that is activated during times of high cognitive demand. When using working memory, we can temporarily store information and process and use it at the same time. This is different from our typical memory function in that information usually has to make it to long-term memory before we can call it back up to apply to a current situation. People with good working memories are able to keep recent information in mind and process it and apply it to other incoming information. This can be very useful during high-stress situations. A person in control of a command center like the White House Situation Room should have a good working memory in order to take in, organize, evaluate, and then immediately use new information instead of having to wait for that information to make it to long-term memory and then be retrieved and used.
Although recall is an important part of the listening process, there isn’t a direct correlation between being good at recalling information and being a good listener. Some people have excellent memories and recall abilities and can tell you a very accurate story from many years earlier during a situation in which they should actually be listening and not showing off their recall abilities. Recall is an important part of the listening process because it is most often used to assess listening abilities and effectiveness. Many quizzes and tests in school are based on recall and are often used to assess how well students comprehended information presented in class, which is seen as an indication of how well they listened. When recall is our only goal, we excel at it. Experiments have found that people can memorize and later recall a set of faces and names with near 100 percent recall when sitting in a quiet lab and asked to do so. But throw in external noise, more visual stimuli, and multiple contextual influences, and we can’t remember the name of the person we were just introduced to one minute earlier. Even in interpersonal encounters, we rely on recall to test whether or not someone was listening. Imagine that Azam is talking to his friend Belle, who is sitting across from him in a restaurant booth. Azam, annoyed that Belle keeps checking her phone, stops and asks, “Are you listening?” Belle inevitably replies, “Yes,” since we rarely fess up to our poor listening habits, and Azam replies, “Well, what did I just say?”
Evaluating
When we evaluate something, we make judgments about its credibility, completeness, and worth. In terms of credibility, we try to determine the degree to which we believe a speaker’s statements are correct and/or true. In terms of completeness, we try to “read between the lines” and evaluate the message in relation to what we know about the topic or situation being discussed. We evaluate the worth of a message by making a value judgment about whether we think the message or idea is good/bad, right/wrong, or desirable/undesirable. All these aspects of evaluating require critical thinking skills, which we aren’t born with but must develop over time through our own personal and intellectual development.
Studying communication is a great way to build your critical thinking skills, because you learn much more about the taken-for-granted aspects of how communication works, which gives you tools to analyze and critique messages, senders, and contexts. Critical thinking and listening skills also help you take a more proactive role in the communication process rather than being a passive receiver of messages that may not be credible, complete, or worthwhile. One danger within the evaluation stage of listening is to focus your evaluative lenses more on the speaker than the message. This can quickly become a barrier to effective listening if we begin to prejudge a speaker based on his or her identity or characteristics rather than on the content of his or her message. We will learn more about how to avoid slipping into a person-centered rather than message-centered evaluative stance later in the chapter.
Responding
Responding entails sending verbal and nonverbal messages that indicate attentiveness and understanding or a lack thereof. From our earlier discussion of the communication model, you may be able to connect this part of the listening process to feedback. Later, we will learn more specifics about how to encode and decode the verbal and nonverbal cues sent during the responding stage, but we all know from experience some signs that indicate whether a person is paying attention and understanding a message or not.
We send verbal and nonverbal feedback while another person is talking and after they are done. Back-channel cues are the verbal and nonverbal signals we send while someone is talking and can consist of verbal cues like “uh-huh,” “oh,” and “right,” and/or nonverbal cues like direct eye contact, head nods, and leaning forward. Back-channel cues are generally a form of positive feedback that indicates others are actively listening. People also send cues intentionally and unintentionally that indicate they aren’t listening. If another person is looking away, fidgeting, texting, or turned away, we will likely interpret those responses negatively.
Paraphrasing is a responding behavior that can also show that you understand what was communicated. When you paraphrase information, you rephrase the message into your own words. For example, you might say the following to start off a paraphrased response: “What I heard you say was…” or “It seems like you’re saying…” You can also ask clarifying questions to get more information. It is often a good idea to pair a paraphrase with a question to keep a conversation flowing. For example, you might pose the following paraphrase and question pair: “It seems like you believe you were treated unfairly. Is that right?” Or you might ask a standalone question like “What did your boss do that made you think he was ‘playing favorites?’” Make sure to paraphrase and/or ask questions once a person’s turn is over, because interrupting can also be interpreted as a sign of not listening. Paraphrasing is also a good tool to use in computer-mediated communication, especially since miscommunication can occur due to a lack of nonverbal and other contextual cues.
The Importance of Listening
Understanding how listening works provides the foundation we need to explore why we listen, including various types and styles of listening. In general, listening helps us achieve all the communication goals (physical, instrumental, relational, and identity) that we learned about in Chapter 1 "Introduction to Communication Studies". Listening is also important in academic, professional, and personal contexts.
In terms of academics, poor listening skills were shown to contribute significantly to failure in a person’s first year of college.[6] In general, students with high scores for listening ability have greater academic achievement. Interpersonal communication skills including listening are also highly sought after by potential employers, consistently ranking in the top ten in national surveys.[7]
Poor listening skills, lack of conciseness, and inability to give constructive feedback have been identified as potential communication challenges in professional contexts. Even though listening education is lacking in our society, research has shown that introductory communication courses provide important skills necessary for functioning in entry-level jobs, including listening, writing, motivating/persuading, interpersonal skills, informational interviewing, and small-group problem solving.[8] Training and improvements in listening will continue to pay off, as employers desire employees with good communication skills, and employees who have good listening skills are more likely to get promoted.
Listening also has implications for our personal lives and relationships. We shouldn’t underestimate the power of listening to make someone else feel better and to open our perceptual field to new sources of information. Empathetic listening can help us expand our self and social awareness by learning from other people’s experiences and by helping us take on different perspectives. Emotional support in the form of empathetic listening and validation during times of conflict can help relational partners manage common stressors of relationships that may otherwise lead a partnership to deteriorate.[9] The following list reviews some of the main functions of listening that are relevant in multiple contexts.
The main purposes of listening are:[10]
- to focus on messages sent by other people or noises coming from our surroundings;
- to better our understanding of other people’s communication;
- to critically evaluate other people’s messages;
- to monitor nonverbal signals;
- to indicate that we are interested or paying attention;
- to empathize with others and show we care for them (relational maintenance); and
- to engage in negotiation, dialogue, or other exchanges that result in shared understanding of or agreement on an issue.
Listening Types
Listening serves many purposes, and different situations require different types of listening. The type of listening we engage in affects our communication and how others respond to us. For example, when we listen to empathize with others, our communication will likely be supportive and open, which will then lead the other person to feel “heard” and supported and hopefully view the interaction positively.[11]The main types of listening we will discuss are discriminative, informational, critical, and empathetic.[12]
Discriminative Listening
Discriminative listening is a focused and usually instrumental type of listening that is primarily physiological and occurs mostly at the receiving stage of the listening process. Here we engage in listening to scan and monitor our surroundings in order to isolate particular auditory or visual stimuli. For example, we may focus our listening on a dark part of the yard while walking the dog at night to determine if the noise we just heard presents us with any danger. Or we may look for a particular nonverbal cue to let us know our conversational partner received our message.[13] In the absence of a hearing impairment, we have an innate and physiological ability to engage in discriminative listening. Although this is the most basic form of listening, it provides the foundation on which more intentional listening skills are built. This type of listening can be refined and honed. Think of how musicians, singers, and mechanics exercise specialized discriminative listening to isolate specific aural stimuli and how actors, detectives, and sculptors discriminate visual cues that allow them to analyze, make meaning from, or recreate nuanced behavior.[14]
Informational Listening
Informational listening entails listening with the goal of comprehending and retaining information. This type of listening is not evaluative and is common in teaching and learning contexts ranging from a student listening to an informative speech to an out-of-towner listening to directions to the nearest gas station. We also use informational listening when we listen to news reports, voice mail, and briefings at work. Since retention and recall are important components of informational listening, good concentration and memory skills are key. These also happen to be skills that many college students struggle with, at least in the first years of college, but will be expected to have mastered once they get into professional contexts. In many professional contexts, informational listening is important, especially when receiving instructions. I caution my students that they will be expected to process verbal instructions more frequently in their profession than they are in college. Most college professors provide detailed instructions and handouts with assignments so students can review them as needed, but many supervisors and managers will expect you to take the initiative to remember or record vital information. Additionally, many bosses are not as open to questions or requests to repeat themselves as professors are.
Critical Listening
Critical listening entails listening with the goal of analyzing or evaluating a message based on information presented verbally and information that can be inferred from context. A critical listener evaluates a message and accepts it, rejects it, or decides to withhold judgment and seek more information. As constant consumers of messages, we need to be able to assess the credibility of speakers and their messages and identify various persuasive appeals and faulty logic (known as fallacies). Critical listening is important during persuasive exchanges, but I recommend always employing some degree of critical listening, because you may find yourself in a persuasive interaction that you thought was informative. As is noted in Chapter 4 "Nonverbal Communication", people often disguise inferences as facts. Critical-listening skills are useful when listening to a persuasive speech in this class and when processing any of the persuasive media messages we receive daily. You can see judges employ critical listening, with varying degrees of competence, on talent competition shows like Rupaul’s Drag Race, America’s Got Talent, and The Voice. While the exchanges between judge and contestant on these shows is expected to be subjective and critical, critical listening is also important when listening to speakers that have stated or implied objectivity, such as parents, teachers, political leaders, doctors, and religious leaders. We will learn more about how to improve your critical thinking skills later in this chapter.
Empathetic Listening
Empathetic listening is the most challenging form of listening and occurs when we try to understand or experience what a speaker is thinking or feeling. Empathetic listening is distinct from sympathetic listening. While the word empathy means to “feel into” or “feel with” another person, sympathy means to “feel for” someone. Sympathy is generally more self-oriented and distant than empathy.[15] Empathetic listening is other oriented and should be genuine. Because of our own centrality in our perceptual world, empathetic listening can be difficult. It’s often much easier for us to tell our own story or to give advice than it is to really listen to and empathize with someone else. We should keep in mind that sometimes others just need to be heard and our feedback isn’t actually desired.
Empathetic listening is key for dialogue and helps maintain interpersonal relationships. In order to reach dialogue, people must have a degree of open-mindedness and a commitment to civility that allows them to be empathetic while still allowing them to believe in and advocate for their own position. An excellent example of critical and empathetic listening in action is the international Truth and Reconciliation movement. The most well-known example of a Truth and Reconciliation Commission (TRC) occurred in South Africa as a way to address the various conflicts that occurred during apartheid.[16] The first TRC in the United States occurred in Greensboro, North Carolina, as a means of processing the events and aftermath of November 3, 1979, when members of the Ku Klux Klan shot and killed five members of the Communist Worker’s Party during a daytime confrontation witnessed by news crews and many bystanders. The goal of such commissions is to allow people to tell their stories, share their perspectives in an open environment, and be listened to. The Greensboro TRC states its purpose as such:[17]
The truth and reconciliation process seeks to heal relations between opposing sides by uncovering all pertinent facts, distinguishing truth from lies, and allowing for acknowledgement, appropriate public mourning, forgiveness and healing…The focus often is on giving victims, witnesses and even perpetrators a chance to publicly tell their stories without fear of prosecution.
Listening Styles
Just as there are different types of listening, there are also different styles of listening. People may be categorized as one or more of the following listeners: people-oriented, action-oriented, content-oriented, and time-oriented listeners. Research finds that 40 percent of people have more than one preferred listening style, and that they choose a style based on the listening situation.[18] Other research finds that people often still revert back to a single preferred style in times of emotional or cognitive stress, even if they know a different style of listening would be better.[19] Following a brief overview of each listening style, we will explore some of their applications, strengths, and weaknesses.
- Relational/People-oriented listeners are concerned about the needs and feelings of others and may get distracted from a specific task or the content of a message in order to address feelings.
- Analytic/Action-oriented listeners prefer well-organized, precise, and accurate information. They can become frustrated with they perceive communication to be unorganized or inconsistent, or a speaker to be “long-winded.”
- Critical/Content-oriented listeners are analytic and enjoy processing complex messages. They like in-depth information and like to learn about multiple sides of a topic or hear multiple perspectives on an issue. Their thoroughness can be difficult to manage if there are time constraints.
- Task/Time-oriented listeners are concerned with completing tasks and achieving goals. They do not like information perceived as irrelevant and like to stick to a timeline. They may cut people off and make quick decisions (taking short cuts or cutting corners) when they think they have enough information.
Relational/People-Oriented Listeners
People-oriented listeners are concerned about the emotional states of others and listen with the purpose of offering support in interpersonal relationships. People-oriented listeners can be characterized as “supporters” who are caring and understanding. These listeners are sought out because they are known as people who will “lend an ear.” They may or may not be valued for the advice they give, but all people often want is a good listener. This type of listening may be especially valuable in interpersonal communication involving emotional exchanges, as a person-oriented listener can create a space where people can make themselves vulnerable without fear of being cut off or judged. People-oriented listeners are likely skilled empathetic listeners and may find success in supportive fields like counseling, social work, or nursing. Interestingly, such fields are typically feminized, in that people often associate the characteristics of people-oriented listeners with roles filled by women.
Analytic/Action-Oriented Listeners
Action-oriented listeners focus on what action needs to take place in regards to a received message and try to formulate an organized way to initiate that action. These listeners are frustrated by disorganization, because it detracts from the possibility of actually moving something forward. This style of listening can be very effective when a task needs to be completed. One research study found that people prefer an analytic/action-oriented style of listening in instructional contexts.[20] In other situations, such as interpersonal communication, action-oriented listeners may not actually be very interested in listening, instead taking a “What do you want me to do?” approach. A friend and colleague of mine who exhibits some qualities of an this listener once told me about an encounter she had with a close friend who had a stillborn baby. My friend said she immediately went into “action mode.” Although it was difficult for her to connect with her friend at an emotional/empathetic level, she was able to use her action-oriented approach to help out in other ways as she helped make funeral arrangements, coordinated with other family and friends, and handled the details that accompanied this tragic emotional experience. As you can see from this example, the action-oriented listening style often contrasts with the people-oriented listening style.
Critical/Content-Oriented Listeners
Content-oriented listeners like to listen to complex information and evaluate the content of a message, often from multiple perspectives, before drawing conclusions. These listeners can be thought of as “learners,” and they also ask questions to solicit more information to fill out their understanding of an issue. Critical/content-oriented listeners often enjoy high perceived credibility because of their thorough, balanced, and objective approach to engaging with information. Content-oriented listeners are likely skilled informational and critical listeners and may find success in academic careers in the humanities, social sciences, or sciences. Ideally, judges and politicians would also possess these characteristics.
Task/Time-Oriented Listeners
Time-oriented listeners are more concerned about time limits and timelines than they are with the content or senders of a message. These listeners can be thought of as “executives,” and they tend to actually verbalize the time constraints under which they are operating.
For example, a task/time-oriented supervisor may say the following to an employee who has just entered his office and asked to talk: “Sure, I can talk, but I only have about five minutes.” These listeners may also exhibit nonverbal cues that indicate time and/or attention shortages, such as looking at a clock, avoiding eye contact, or nonverbally trying to close down an interaction. Time-oriented listeners are also more likely to interrupt others, which may make them seem insensitive to emotional/personal needs. People often get analytic/action-oriented and task/time-oriented listeners confused. Action-oriented listeners would be happy to get to a conclusion or decision quickly if they perceive that they are acting on well-organized and accurate information. They would, however, not mind taking longer to reach a conclusion when dealing with a complex topic, and they would delay making a decision if the information presented to them didn’t meet their standards of organization. Unlike time-oriented listeners, action-oriented listeners are not as likely to cut people off (especially if people are presenting relevant information) and are not as likely to take short cuts.
Key Takeaways
- Getting integrated: Listening is a learned process and skill that we can improve on with concerted effort. Improving our listening skills can benefit us in academic, professional, personal, and civic contexts.
- Listening is the process of receiving, understanding, recalling, evaluating, and responding to verbal and nonverbal messages. In the receiving stage, we select and attend to various stimuli based on salience. We then interpret auditory and visual stimuli in order to make meaning out of them based on our existing schemata. Short-term and long-term memory store stimuli until they are discarded or processed for later recall. We then evaluate the credibility, completeness, and worth of a message before responding with verbal and nonverbal signals.
- Discriminative listening is the most basic form of listening, and we use it to distinguish between and focus on specific sounds. We use informational listening to try to comprehend and retain information. Through critical listening, we analyze and evaluate messages at various levels. We use empathetic listening to try to understand or experience what a speaker is feeling.
- People-oriented listeners are concerned with others’ needs and feelings, which may distract from a task or the content of a message. Action-oriented listeners prefer listening to well-organized and precise information and are more concerned about solving an issue than they are about supporting the speaker. Content-oriented listeners enjoy processing complicated information and are typically viewed as credible because they view an issue from multiple perspectives before making a decision. Although content-oriented listeners may not be very effective in situations with time constraints, time-oriented listeners are fixated on time limits and listen in limited segments regardless of the complexity of the information or the emotions involved, which can make them appear cold and distant to some.
Exercises
- The recalling stage of the listening process is a place where many people experience difficulties. What techniques do you use or could you use to improve your recall of certain information such as people’s names, key concepts from your classes, or instructions or directions given verbally?
- Getting integrated: Identify how critical listening might be useful for you in each of the following contexts: academic, professional, personal, and civic.
- Listening scholars have noted that empathetic listening is the most difficult type of listening. Do you agree? Why or why not?
- Which style of listening best describes you and why? Which style do you have the most difficulty with or like the least and why?
Learning Objectives
- Define communication competence.
- Explain each part of the definition of communication competence.
- Discuss strategies for developing communication competence.
- Identify characteristics of mindful communicators
Defining and Identifying Competence
Communication competence has become a focus in higher education over the past couple of decades as educational policymakers and advocates have stressed a “back to basics” mentality (McCroskey, 1984). The ability to communicate effectively is often included as a primary undergraduate learning goal along with other key skills like writing, critical thinking, and problem-solving. We have already defined communication and you probably know that to be competent at something means you know what you’re doing. When we combine these terms, we get the following definition, which has remained reasonably consistent over time: competent communication refers to the knowledge of effective and appropriate communication and the ability to use and adapt that knowledge in various contexts (Cooley & Roach, 1984; Adler et al., 2021).
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Knowledge: The cognitive elements of competence include knowing how to do something and understanding why things are done the way they are (Hargie, 2011). People can develop cognitive competence by observing and evaluating the actions of others. Cognitive competence can also be developed through instruction. |
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Ability to use: Individual factors affect our ability to do anything. Not everyone has the same athletic, musical, or intellectual ability. At the individual level, a person’s physiological and psychological characteristics affect competence. In terms of physiology, age, maturity, and ability to communicate affect competence. In terms of psychology, a person’s mood, stress level, personality, and level of communication apprehension (level of anxiety regarding communication) affect competence (Cooley & Roach, 1984). All these factors will either help or hinder you when you try to apply the knowledge you have learned to actual communication behaviors. |
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Adapting to various contexts: Social and cultural contexts impact what is considered competent communication in one situation and incompetent communication in another. Competent communicators are able to adapt and apply their communication knowledge and skills across a variety of contexts. |
The first part of the definition we will unpack deals with knowledge. The cognitive elements of competence include knowing how to do something and understanding why things are done the way they are (Hargie, 2011). People can develop cognitive competence by observing and evaluating the actions of others. Cognitive competence can also be developed through instruction. Since you are currently taking a communication class, try to observe the communication concepts you are learning in the communication practices of others and yourself. This will help bring the concepts to life and also help you evaluate how communication in the real world matches up with communication concepts. As you build a repertoire of communication knowledge based on your experiential and classroom knowledge, you will also be moving towards developing behavioral competence.
The second part of the definition of communication competence that we will unpack is the ability to use. Individual factors affect our ability to do anything. Not everyone has the same athletic, musical, or intellectual ability. At the individual level, a person’s physiological (e.g., age, maturity) and psychological (e.g., mood, stress level, personality) characteristics affect competence (Cooley & Roach, 1984). These factors can help and hinder you when you try to apply the knowledge you have learned to actual communication behaviors. For example, you might know strategies for being an effective speaker, but public speaking anxiety that kicks in when you get in front of the audience may prevent you from fully putting that knowledge into practice. So to develop our ability to use communication skills, we need to practice these skills over time!
The third part of the definition we will unpack is the ability to adapt to various contexts. What is competent or not varies based on social and cultural context, which makes it impossible to have only one standard for what counts as communication competence (Cooley & Roach, 1984). Social variables such as status and power affect competence. In a social situation where one person—say, a supervisor—has more power than another—for example, his or her employee—then the supervisor is typically the one who sets the standard for competence. Cultural variables such as race and nationality also affect competence. A Taiwanese woman who speaks English as her second language may be praised for her competence in the English language in her home country but be viewed as less competent in the United States because of her accent. In summary, although we have a clear definition of communication competence, there are no definitions for how to be competent in any given situation, since competence varies at the individual, social, and cultural levels.
Steps in Developing Competence
Knowing the dimensions of competence is an important first step toward developing competence. Everyone reading this book already has some experience with and knowledge about communication. After all, you’ve spent many years explicitly and implicitly learning to communicate. For example, we are explicitly taught the verbal codes we use to communicate. On the other hand, although there are numerous rules and norms associated with nonverbal communication, we rarely receive explicit instruction on how to do it. Instead, we learn by observing others and through trial and error with our own nonverbal communication. Competence obviously involves verbal and nonverbal elements, but it also applies to many situations and contexts. Communication competence is needed in order to understand communication ethics, to develop cultural awareness, to use computer-mediated communication, and to think critically. Competence involves knowledge, motivation, and skills. It’s not enough to know what good communication consists of; you must also have the motivation to reflect on and better your communication and the skills needed to do so.
Since communication competence is a dynamic and evolving process, we will continuously have competencies we are skilled in and areas where we can improve. The development of communication competence occurs over time and through a series of four stages (Hargie, 2011).
Stage 1: Unconscious Incompetence. Before you have built up a rich cognitive knowledge base of communication concepts and practiced and reflected on skills in a particular area, you may exhibit unconscious incompetence, which means you are not even aware that you are communicating in an incompetent manner.
Stage 2: Conscious Incompetence. Once you learn more about communication and have a vocabulary to identify concepts, you may find yourself exhibiting conscious incompetence. This is where you know what you should be doing, and you realize that you’re not doing it as well as you could.
Stage 3: Conscious Competence. As your skills increase you may advance to conscious competence, meaning that you know you are communicating well in the moment, which will add to your bank of experiences to draw from in future interactions.
Stage 4: Unconscious Competence. When you reach the stage of unconscious competence, you just communicate successfully without having to think about being competent. Just because you reach the stage of unconscious competence in one area or with one person does not mean you will always stay there. We are faced with new communication encounters regularly, and although we may be able to draw on the communication skills we have learned about and developed, a new situation or encounter may affect our level of competence.
In some introductory communication classes students think that Communication Studies professors must have high levels of communication competence. While knowing concepts, definitions and research within the field is a start, it doesn’t mean professor always put this information to good use. We are all imperfect and fallible, and if we expect to be perfect communicators after studying this, then we’re setting ourselves up for failure. However, what we can all make mental notes and reflect on how our interactions with other are going. This is known as being a mindful communicator.
Mindful Communicator
One way to progress toward communication competence is to become a more mindful communicator. A mindful communicator actively and fluidly processes information, is sensitive to communication contexts and multiple perspectives, and is able to adapt to novel communication situations (Burgoon, Berger, & Waldron, 2000). Mindful communication involves processing information about the other person and about how we are feeling during the interaction. It allows us to form the truest meaning of the message as we form a deeper understanding of the other person and ourselves. Various communication behaviors can signal that we are communicating mindfully. For example, asking a child to paraphrase their understanding of the instructions you just gave them shows that you are aware that verbal messages are not always clear, that people do not always listen actively, and that people often do not speak up when they are unsure of instructions for fear of appearing incompetent or embarrassing themselves. Some communication behaviors indicate that we are not communicating mindfully, such as withdrawing from a romantic partner or engaging in passive-aggressive behavior during a period of interpersonal conflict. Most of us know that such behaviors lead to predictable and avoidable conflict cycles, yet we are all guilty of them.
Becoming a more mindful communicator has many benefits, including in the simplest of communication interactions—a conversation. Mindful communication during conversations can help build and maintain positive relationships, be key to accomplishing goals in our personal and professional lives, or serve to simply learn something that we can apply in many ways. In a Tedx Talks (2015) presentation, Celeste Headlee, an award-winning interviewer, proposes that there are 10 rules to having a good conversation:
- Stop multitasking.
- Assume you have something to learn.
- Use open-ended questions.
- Go with the flow. Allow your own thoughts to enter, then let them go. Remain focused on the speaker’s messages.
- If you don’t know, say you don’t know.
- Don’t equate your experience with theirs. Let the moment be about them.
- Try not to repeat yourself. It’s boring and condescending.
- Don’t get bogged down in the details. Focus on learning about the person, and them learning about you.
- Listen. When we are speaking, we are not learning.
- Be brief—short enough to retain interest, long enough to cover the subject.
Headlee suggests that the key to mindful communication in conversations is remaining interested in others. This is just the beginning of our conversation about communication competence and mindful communication. We will revisit these concepts throughout the course.
Key Takeaways
- Communication competence refers to the knowledge of effective and appropriate communication patterns and the ability to use and adapt that knowledge in various contexts.
- To be a competent communicator, you should have cognitive knowledge about communication based on observation and instruction; practice skill acquisition; and understand that individual, social, and cultural contexts affect competence; and be able to adapt to those various contexts.
- Levels of communication competence include unconscious incompetence, conscious incompetence, conscious competence, and unconscious competence.
- In order to develop communication competence, you must become a more mindful communicator and a higher self-monitor.
Exercises
- Consider a former teacher, guardian, coach, or boss that you considered good at communication. What made them a good communicator? If you could adopt just one of their communication skills, what would it be and why?
- Would you consider yourself a competent communicator? Do you see examples of the four stages in your life? Explain your answer using examples.
- Do you communicate mindfully? Explain your answer using examples.
- What motivates you to become a competent communicator?
- Create one to three personal goals that would move you towards communication competence.
Attribution
Unless otherwise indicated, material on this page has been reproduced or adapted from the following resource: Introduction to Communications Copyright © 2023 by NorQuest College is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License, except where otherwise noted.
Learning Objectives
- Define communication competence.
- Explain each part of the definition of communication competence.
- Discuss strategies for developing communication competence.
- Identify characteristics of mindful communicators
Defining and Identifying Competence
Communication competence has become a focus in higher education over the past couple of decades as educational policymakers and advocates have stressed a “back to basics” mentality (McCroskey, 1984). The ability to communicate effectively is often included as a primary undergraduate learning goal along with other key skills like writing, critical thinking, and problem-solving. We have already defined communication and you probably know that to be competent at something means you know what you’re doing. When we combine these terms, we get the following definition, which has remained reasonably consistent over time: competent communication refers to the knowledge of effective and appropriate communication and the ability to use and adapt that knowledge in various contexts (Cooley & Roach, 1984; Adler et al., 2021).
![]() |
Knowledge: The cognitive elements of competence include knowing how to do something and understanding why things are done the way they are (Hargie, 2011). |
![]() |
Ability to use: Skilled at performing the communication behaviors. |
![]() |
Adapting to various contexts: Ability use and adapt communication knowledge and skills across a variety of contexts. |
The first part of the definition we will unpack deals with knowledge. The cognitive elements of competence include knowing how to do something and understanding why things are done the way they are (Hargie, 2011). People can develop cognitive competence by observing and evaluating the actions of others. Cognitive competence can also be developed through instruction. Since you are currently taking a communication class, try to observe the communication concepts you are learning in the communication practices of others and yourself. This will help bring the concepts to life and also help you evaluate how communication in the real world matches up with communication concepts. As you build a repertoire of communication knowledge based on your experiential and classroom knowledge, you will also be moving towards developing behavioral competence.
The second part of the definition of communication competence that we will unpack is the ability to use. Individual factors affect our ability to do anything. Not everyone has the same athletic, musical, or intellectual ability. At the individual level, a person’s physiological (e.g., age, maturity) and psychological (e.g., mood, stress level, personality) characteristics affect competence (Cooley & Roach, 1984). These factors can help and hinder you when you try to apply the knowledge you have learned to actual communication behaviors. For example, you might know strategies for being an effective speaker, but public speaking anxiety that kicks in when you get in front of the audience may prevent you from fully putting that knowledge into practice. So to develop our ability to use communication skills, we need to practice these skills over time!
The third part of the definition we will unpack is the ability to adapt to various contexts. What is competent or not varies based on social and cultural context, which makes it impossible to have only one standard for what counts as communication competence (Cooley & Roach, 1984). Social variables such as status and power affect competence. In a social situation where one person—say, a supervisor—has more power than another—for example, his or her employee—then the supervisor is typically the one who sets the standard for competence. Cultural variables such as race and nationality also affect competence. A Taiwanese woman who speaks English as her second language may be praised for her competence in the English language in her home country but be viewed as less competent in the United States because of her accent. In summary, although we have a clear definition of communication competence, there are no definitions for how to be competent in any given situation, since competence varies at the individual, social, and cultural levels.
Steps in Developing Competence
Knowing the dimensions of competence is an important first step toward developing competence. Everyone reading this book already has some experience with and knowledge about communication. After all, you’ve spent many years explicitly and implicitly learning to communicate. For example, we are explicitly taught the verbal codes we use to communicate. On the other hand, although there are numerous rules and norms associated with nonverbal communication, we rarely receive explicit instruction on how to do it. Instead, we learn by observing others and through trial and error with our own nonverbal communication. Competence obviously involves verbal and nonverbal elements, but it also applies to many situations and contexts. Communication competence is needed in order to understand communication ethics, to develop cultural awareness, to use computer-mediated communication, and to think critically. Competence involves knowledge, motivation, and skills. It’s not enough to know what good communication consists of; you must also have the motivation to reflect on and better your communication and the skills needed to do so.
Since communication competence is a dynamic and evolving process, we will continuously have competencies we are skilled in and areas where we can improve. The development of communication competence occurs over time and through a series of four stages (Hargie, 2011).
Stage 1: Unconscious Incompetence. Before you have built up a rich cognitive knowledge base of communication concepts and practiced and reflected on skills in a particular area, you may exhibit unconscious incompetence, which means you are not even aware that you are communicating in an incompetent manner.
Stage 2: Conscious Incompetence. Once you learn more about communication and have a vocabulary to identify concepts, you may find yourself exhibiting conscious incompetence. This is where you know what you should be doing, and you realize that you’re not doing it as well as you could.
Stage 3: Conscious Competence. As your skills increase you may advance to conscious competence, meaning that you know you are communicating well in the moment, which will add to your bank of experiences to draw from in future interactions.
Stage 4: Unconscious Competence. When you reach the stage of unconscious competence, you just communicate successfully without having to think about being competent. Just because you reach the stage of unconscious competence in one area or with one person does not mean you will always stay there. We are faced with new communication encounters regularly, and although we may be able to draw on the communication skills we have learned about and developed, a new situation or encounter may affect our level of competence.
In some introductory communication classes students think that Communication Studies professors must have high levels of communication competence. While knowing concepts, definitions and research within the field is a start, it doesn’t mean professor always put this information to good use. We are all imperfect and fallible, and if we expect to be perfect communicators after studying this, then we’re setting ourselves up for failure. However, what we can all make mental notes and reflect on how our interactions with other are going. This is known as being a mindful communicator.
Mindful Communicator
One way to progress toward communication competence is to become a more mindful communicator. A mindful communicator actively and fluidly processes information, is sensitive to communication contexts and multiple perspectives, and is able to adapt to novel communication situations (Burgoon, Berger, & Waldron, 2000). Mindful communication involves processing information about the other person and about how we are feeling during the interaction. It allows us to form the truest meaning of the message as we form a deeper understanding of the other person and ourselves. Various communication behaviors can signal that we are communicating mindfully. For example, asking a child to paraphrase their understanding of the instructions you just gave them shows that you are aware that verbal messages are not always clear, that people do not always listen actively, and that people often do not speak up when they are unsure of instructions for fear of appearing incompetent or embarrassing themselves. Some communication behaviors indicate that we are not communicating mindfully, such as withdrawing from a romantic partner or engaging in passive-aggressive behavior during a period of interpersonal conflict. Most of us know that such behaviors lead to predictable and avoidable conflict cycles, yet we are all guilty of them.
Becoming a more mindful communicator has many benefits, including in the simplest of communication interactions—a conversation. Mindful communication during conversations can help build and maintain positive relationships, be key to accomplishing goals in our personal and professional lives, or serve to simply learn something that we can apply in many ways. In a Tedx Talks (2015) presentation, Celeste Headlee, an award-winning interviewer, proposes that there are 10 rules to having a good conversation:
- Stop multitasking.
- Assume you have something to learn.
- Use open-ended questions.
- Go with the flow. Allow your own thoughts to enter, then let them go. Remain focused on the speaker’s messages.
- If you don’t know, say you don’t know.
- Don’t equate your experience with theirs. Let the moment be about them.
- Try not to repeat yourself. It’s boring and condescending.
- Don’t get bogged down in the details. Focus on learning about the person, and them learning about you.
- Listen. When we are speaking, we are not learning.
- Be brief—short enough to retain interest, long enough to cover the subject.
Headlee suggests that the key to mindful communication in conversations is remaining interested in others. This is just the beginning of our conversation about communication competence and mindful communication. We will revisit these concepts throughout the course.
Key Takeaways
- Communication competence refers to the knowledge of effective and appropriate communication patterns and the ability to use and adapt that knowledge in various contexts.
- To be a competent communicator, you should have cognitive knowledge about communication based on observation and instruction; practice skill acquisition; and understand that individual, social, and cultural contexts affect competence; and be able to adapt to those various contexts.
- Levels of communication competence include unconscious incompetence, conscious incompetence, conscious competence, and unconscious competence.
- In order to develop communication competence, you must become a more mindful communicator and a higher self-monitor.
Exercises
- Consider a former teacher, guardian, coach, or boss that you considered good at communication. What made them a good communicator? If you could adopt just one of their communication skills, what would it be and why?
- Would you consider yourself a competent communicator? Do you see examples of the four stages in your life? Explain your answer using examples.
- Do you communicate mindfully? Explain your answer using examples.
- What motivates you to become a competent communicator?
- Create one to three personal goals that would move you towards communication competence.
Attribution
Unless otherwise indicated, material on this page has been reproduced or adapted from the following resource: Introduction to Communications Copyright © 2023 by NorQuest College is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License, except where otherwise noted.